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Gauteng: Events Coordinator posted by Green Marble Recruitment Consultants

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Job Description

Minimum requirements:

  • Matric.
  • At least 3 years plus relevant experience coordinating events, guest services, or hospitality operations is a plus.
  • Strong administration skills with capabilities in planning, scheduling, invoicing, and follow-ups.
  • Willing and able to work extended hours during events.
  • Highly organised and able to plan multiple tasks and events efficiently.
  • Owns a car, is willing to travel, and the candidate must be able to sleep over if needed.
  • Communicates clearly and professionally with clients, suppliers, and team members; English and Afrikaans are preferred. 

Personality Traits:

  • Attention to detail and able to manage all small aspects of a function without mistakes.
  • Adaptable and able to solve problems quickly, handling last-minute changes efficiently.
  • Works well in a team and respects authority, taking constructive feedback positively.
  • Presents professionally and maintains a neat and tidy appearance.
  • Has no significant family constraints that interfere with long hours.
  • Maintains energy and focus during long and stressful events.

Duties and responsibilities:

  • Plan and coordinate all aspects of functions and events.
  • Liaise with clients, suppliers, and team members to ensure smooth operations.
  • Prepare schedules, invoices, and follow-up documentation.
  • Manage event budgets and resources efficiently.
  • Oversee guest services and hospitality arrangements.
  • Adapt plans quickly to accommodate last-minute changes or issues.
  • Supervise staff during events and provide guidance where necessary.
  • Ensure venues and event spaces are set up according to specifications.
  • Maintain professional presentation and behaviour at all times.
  • Report post-event outcomes and feedback to management.
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