The Export Coordinator is responsible for the end-to-end coordination, administration, and execution of export shipments via road, rail, sea, or air. This role ensures accurate documentation, compliance with customs and SARS regulations, and seamless communication between internal teams, customers, and transporters.
 
Responsibilities:

• Plan and execute export shipments from order receipt through to final delivery
• Coordinate with warehouse (CDC) on stock availability and consignment planning
• Liaise with transporters to arrange collections and monitor delivery schedules
• Track shipments and provide regular updates to customers
• Manage and maintain export tracking sheets and shipment records
• Prepare and manage all export documentation, including:
• Commercial Invoices

• SADC Certificates
• Letters of Origin
• Inspection documentation (e.g., Bureau Veritas for Zimbabwe shipments)
• Ensure all documentation complies with SARS and international trade requirements
• Verify accuracy between SAP data and export documentation
• Archive all completed export files and supporting documents
• Capture and process export orders on SAP
• Generate picking slips and coordinate with warehouse dispatch
• Create purchase requisitions (PRs) for transport, insurance, and inspection costs
• Track PRs, ensure cost allocation, and support payment processes
• Maintain accurate filing systems (digital and manual)
• Provide excellent customer service and maintain regular communication
• Build relationships with existing customers through regular engagement
• Ensure quotations and Proforma Invoices (PFIs) are issued timeously
• Handle export queries, delivery discrepancies, and investigations
• Compile sales reports and support forecasting and planning meetings
• Participate in export team meetings and distribute minutes
• Assist with customer age analysis and debtor discussions
• Monitor customer and brand performance vs prior year
• Assist in qualifying new export leads before escalation to Export Manager
• Support internal sales and marketing initiatives to meet budget targets
• Coordinate promotional and marketing activities
• Ensure export documentation aligns with internal audit and SARS requirements
• Organise and maintain document control structures (by country, customer, etc.)
• Support audit processes and liaise with relevant stakeholders
• Follow up on outstanding documentation from customers and transporters

Requirements

• Relevant qualification in Logistics, Supply Chain, or similar (advantageous)
• 3–5 years’ experience in export coordination or logistics
• Strong exposure to export documentation and compliance
• Experience working with SARS regulations and Incoterms
• Proficient in SAP
• Advanced MS Office (especially Excel)
• Strong data analysis and reporting capability
• Strong administrative and organisational skills
• Excellent communication and stakeholder management
• High attention to detail and accuracy
• Ability to work independently and within a team
• Problem-solving and analytical thinking
• Ability to manage multiple deadlines in a fast-paced environment
• Knowledge of Incoterms and international trade regulations
• Strong understanding of export processes and documentation flow
• Ability to work under pressure and meet strict deadlines 

To Apply:
Submit your updated and detailed CV, Matric & tertiary qualifications, and current head & shoulder photo.
If you do not receive a response within two weeks, please consider your application unsuccessful.