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Gauteng: IR Officer posted by Phakisa Holdings

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Job Description

Job Title: IR Officer
Report to: HR
Seniority Level: Mid-Career (Above 6 yrs exp)
Type: Temp
Location: Pretoria

Duties and Responsibilities:

PERFORMANCE STATEMENT

  • To manage the overall day to day operations of the Industrial Relations department of the client and co-ordinate all industrial relations activities.

KEY PERFORMANCE AREAS

A. ADVISING ON INDUSTRIAL RELATIONS ISSUES AND MANAGING BOTH INTERNAL AND EXTERNAL IR PROCESSES
PROVIDE ONGOING GUIDANCE AND SUPPORT

  • Ensure all managers are equipped to deal with IR issues
  • Assist with compliance to IR legislation
  • Provide day to day advice in terms of risk and compliance
  • Prepare internal and external disciplinary matters
  • Provide guidance and support to all performance management/incapacity processes
  • Ensure consistency in terms of sanctions given
  • Conduct continuing study of industrial relations practices to keep abreast of new developments

DOCUMENT AND TRACK INTERNAL INDUSTRIAL RELATIONS

  • Monthly report of all IR issues
  • Record all disciplinary actions that occur
  • Ensure the correct administration for the sanction is completed (e.g. payments, blacklisting etc.)

REPRESENT THE COMPANY AT EXTERNAL INDUSTRIAL RELATIONS DISPUTES

  • Ensure that all referrals are tracked and that company attends all conciliations/arbitrations
  • Discuss pending cases with IR Practitioner to determine whether external representation is required, and that the appropriate level of services are retained
  • Attend to all external communication
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B. ADMINISTRATION

  • POLICIES AND PROCEDURES
  • Formulate and recommend Industrial relations policies
  • Develop procedures to help align the workforce with the goals of the company
  • Conduct continuing study of IR policies and practices to keep management informed of new developments

HUMAN RESOURCES INFORMATION SYSTEMS

  • Manage employee IR records
  • Maintain the HUB

REPORTS

  • Run monthly IR reports
  • Run monthly CCMA reports

C. MANAGING PROJECTS

  • CONDUCT AUDITS
  • Conduct regular audits in terms of IR compliance
  • Report back to management in terms of audits monthly
  • Action projects/plans to correct non-compliance

D. CLIENT LIASON

  • CONDUCT REGULAR NATIONAL SITE MEETINGS
  • Conduct regular client/site visits and address all relevant issues
  • Report back to management in terms of risks
  • Compile visits reports
  • Daily communication with clients

KNOWLEDGE, SKILLS AND ATTRIBUTES

  • Relevant IR qualification coupled with previous experience in Industrial Relations function
  • Excellent communication skills and the ability to liaise at all levels
  • Good understanding of current labour legislation with previous hands-on IR experience, including external dispute resolution processes
  • Strong ability to coordinate and prioritize time requirements and workloads
  • Initiative coupled with an ability to run with projects on their own
  • High energy levels
  • Relevant computer skills
  • Own transport



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