Gauteng: Personal Assistant posted by Phakisa Holdings

Position Headline

Supports Executive or Manager in accomplishing the respective personal targets, duties, and responsibilities.

Responsibilities of the Role

• Completes assigned advanced administrative and clerical duties
• Provide support and solutions to business unit managers
• Extensive Diary Management
• Schedules appointments and meetings
• Type, format/edit and prepare protocols
• Structures agendas and takes minutes at meetings
• Follow-up on actions from meetings on behalf of the Executive
• Coordinates all travel arrangements and expense reports
• Screens and answers emails/correspondence
• Prepares presentations, reports, and briefings
• Disseminate internal communications
• Build and maintain relationships with external parties and clients

Qualifications and Experience

• Relevant Office Management Qualification
• 3-5 Years Prior Experience
• Excellent business writing skills
• Interpersonal skills and ability to work through influence
• Strong organizational and planning skills
• Strong Administrative Skills and attention to detail
• Proactive nature and ability to work under pressure

Skills and Attributes

• Effective handling of irate customers
• Maintain confidentiality of information
• Express the Executive’s instructions to other staff members
• Adapt and change responsiveness in a shifting environment
• Build and maintain relationships and networks