Job Description
ABOUT THE ROLE
My client is looking for a sharp, organized, and reliable Executive Assistant to support the executive of several fast-paced businesses. Youll be deeply involved in keeping things running smoothly from coordinating meetings and chasing up communication to managing admin, banking, errands, and the occasional personal task.
This is a hands-on, in-office role that requires someone practical, proactive, and comfortable juggling a mix of business and personal responsibilities.
KEY RESPONSIBILITIES
Communication & Coordination
- Draft and send professional emails, follow up with clients and contacts, and manage ongoing communication across multiple projects.
Scheduling & Diary Management
- Arrange meetings (including cold and warm outreach), manage calendars, and ensure the founder is always prepared and on time.
Admin & Organisation
- Keep files and tasks in order, track whats outstanding, and assist with light reporting and documentation.
Banking & Payments
- Assist with payments, document submissions, banking queries, and financial admin.
- Personal Support
- Run occasional errands (e.g. shopping, bookings), assist with travel plans, and help manage personal logistics alongside work-related needs.
WHAT YOULL NEED
- Excellent communication skills both written and verbal
- Super organised with strong attention to detail
- Able to take ownership and run with tasks without needing constant direction
- Proactively identifies gaps or bottlenecks and helps solve them
- Comfortable engaging professionally with investors, advisors, and senior stakeholders
- Strong EQ and interpersonal skills
- Tech-savvy confident using Gmail, Google Drive, Excel, Zoom, WhatsApp
- Bonus: Familiar with or open to using tools for task tracking or workflow management
- A valid drivers license and your own car
- A willingness to assist with both professional and personal tasks as needed
- Must be based in Johannesburg and willing to work in-office daily
Discreet and trustworthy with access to sensitive business and personal information
NICE TO HAVE
- Experience supporting a business owner or senior executive
- Basic PowerPoint skills for formatting or assisting with presentations
- Interest in business, entrepreneurship, or operations
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