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Johannesburg: Executive Assistant_Glenhazel posted by Pro Tem

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Job Description

ABOUT THE ROLE

My client is looking for a sharp, organized, and reliable Executive Assistant to support the executive of several fast-paced businesses. Youll be deeply involved in keeping things running smoothly from coordinating meetings and chasing up communication to managing admin, banking, errands, and the occasional personal task.

This is a hands-on, in-office role that requires someone practical, proactive, and comfortable juggling a mix of business and personal responsibilities.

KEY RESPONSIBILITIES

Communication & Coordination

  • Draft and send professional emails, follow up with clients and contacts, and manage ongoing communication across multiple projects.

Scheduling & Diary Management

  • Arrange meetings (including cold and warm outreach), manage calendars, and ensure the founder is always prepared and on time.

Admin & Organisation

  • Keep files and tasks in order, track whats outstanding, and assist with light reporting and documentation.

Banking & Payments

  • Assist with payments, document submissions, banking queries, and financial admin.
  • Personal Support
  • Run occasional errands (e.g. shopping, bookings), assist with travel plans, and help manage personal logistics alongside work-related needs.

WHAT YOULL NEED

  • Excellent communication skills both written and verbal
  • Super organised with strong attention to detail
  • Able to take ownership and run with tasks without needing constant direction
  • Proactively identifies gaps or bottlenecks and helps solve them
  • Comfortable engaging professionally with investors, advisors, and senior stakeholders
  • Strong EQ and interpersonal skills
  • Tech-savvy confident using Gmail, Google Drive, Excel, Zoom, WhatsApp
  • Bonus: Familiar with or open to using tools for task tracking or workflow management
  • A valid drivers license and your own car
  • A willingness to assist with both professional and personal tasks as needed
  • Must be based in Johannesburg and willing to work in-office daily
    Discreet and trustworthy with access to sensitive business and personal information
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NICE TO HAVE

  • Experience supporting a business owner or senior executive
  • Basic PowerPoint skills for formatting or assisting with presentations
  • Interest in business, entrepreneurship, or operations



GO APPLY NOW

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