Johannesburg: Executive Assistant_Glenhazel posted by Pro Tem

ABOUT THE ROLE

My client is looking for a sharp, organized, and reliable Executive Assistant to support the executive of several fast-paced businesses. Youll be deeply involved in keeping things running smoothly from coordinating meetings and chasing up communication to managing admin, banking, errands, and the occasional personal task.

This is a hands-on, in-office role that requires someone practical, proactive, and comfortable juggling a mix of business and personal responsibilities.

KEY RESPONSIBILITIES

Communication & Coordination

• Draft and send professional emails, follow up with clients and contacts, and manage ongoing communication across multiple projects.

Scheduling & Diary Management

• Arrange meetings (including cold and warm outreach), manage calendars, and ensure the founder is always prepared and on time.

Admin & Organisation

• Keep files and tasks in order, track whats outstanding, and assist with light reporting and documentation.

Banking & Payments

• Assist with payments, document submissions, banking queries, and financial admin.
• Personal Support
• Run occasional errands (e.g. shopping, bookings), assist with travel plans, and help manage personal logistics alongside work-related needs.

WHAT YOULL NEED

• Excellent communication skills both written and verbal
• Super organised with strong attention to detail
• Able to take ownership and run with tasks without needing constant direction
• Proactively identifies gaps or bottlenecks and helps solve them
• Comfortable engaging professionally with investors, advisors, and senior stakeholders
• Strong EQ and interpersonal skills
• Tech-savvy confident using Gmail, Google Drive, Excel, Zoom, WhatsApp
• Bonus: Familiar with or open to using tools for task tracking or workflow management
• A valid drivers license and your own car
• A willingness to assist with both professional and personal tasks as needed
• Must be based in Johannesburg and willing to work in-office daily
  Discreet and trustworthy with access to sensitive business and personal information

NICE TO HAVE

• Experience supporting a business owner or senior executive
• Basic PowerPoint skills for formatting or assisting with presentations
• Interest in business, entrepreneurship, or operations