Midrand: Operations Team Lead(AN 57)/Operasionele Span Leier(AN 57) posted by Werkie

(eng= Operations Team Lead Our client is looking for a highly organized and driven Operations Team Lead to oversee the daily operational execution of projects while leading a team of Operations Coordinators. This role is critical in ensuring that all planning, scheduling, documentation, supplier coordination, and system updates are executed accurately and on time, enabling efficient and compliant project delivery. More About The Company: Our client operates within the Event Technical & Event Management Services industry, delivering high-quality operational support across various projects. The company functions in a fast-paced and high-performance environment, requiring strong coordination, precision, and effective communication across departments to ensure seamless execution. Location: Midrand Salary: R35,000 R45,000 Working Hours: Monday Friday, 08:00 17:00 Available Positions: 1 Start Date: ASAP Key Responsibilities: Operations Control & Execution: · Ensure all jobs are correctly created, updated, and maintained on Rentman, planners, and OneDrive. · · · · · Conduct daily checks on schedules, job status, and readiness. · Ensure all documentation is complete, accurate, and accessible. · Monitor progress of active jobs and follow up on outstanding items. Team Leadership & Work Allocation: · Allocate tasks and manage workloads of Operations Coordinators. · Monitor performance and ensure deadlines are met. · Act as the first point of escalation for operational issues. · Guide prioritisation, problem-solving, and execution. Supplier & Logistics Coordination: · Oversee sourcing and booking of suppliers, freelancers, transport, travel, and accommodation. · Ensure all bookings are confirmed, documented, and communicated. · Monitor supplier responses and follow up on delays. ·Ensure Purchase Orders are raised correctly and sent to suppliers. Finance & Reconciliation Control: · Ensure invoicing is completed accurately and within required timelines. · Oversee event reconciliations and ensure all costs are captured. · Track expenses, claims, and supporting documentation. · Liaise with Finance to resolve discrepancies to ensure alignment. Health, Safety & Compliance: · Ensure safety files, permits, and compliance documents are completed for all jobs. · Monitor the validity of certifications for freelancers and technicians. · Ensure adherence to operational and safety standards. Process Enforcement & Improvement: · Ensure operational processes are followed consistently. · Identify gaps or inefficiencies in workflows. ·Support the improvement and standardisation of operational processes. Cross-Functional Coordination: · Ensure alignment between Operations, Finance, Warehouse, and Sales. · Facilitate communication between departments to ensure smooth execution. · Support overall project flow from planning to completion. General: · Provide operational support where required. · Assist with internal queries and problem resolution. · Perform additional duties as required. Job Requirements: · Diploma or Degree in Operations, Logistics, Events Management, or a related field. · Minimum of 5 years experience in event operations, logistics, or technical production. · Minimum of 12 years in a supervisory or leadership role. · Own reliable transport. · Experience with Rentman, Monday.com (or similar), and Microsoft Office (Excel, Outlook, OneDrive). · Strong organisational and coordination skills in a fast-paced environment. · Ability to manage multiple projects and priorities simultaneously. · Strong communication and problem-solving skills. Key Characteristics: · Strong leadership and decision-making ability. · Excellent communication and coordination skills. · High attention to detail and accuracy. · Ability to perform under pressure in a fast-paced environment. · Strong time management and prioritisation skills. · Accountability and responsibility. Are you ready to take the lead in a high-performance environment where your operational expertise drives success? Apply now wed love to meet you! ) (afr= Operasionele Spanleier Ons kliënt is op soek na n hoogs georganiseerde en gedrewe Operasionele Spanleier om die daaglikse operasionele uitvoering van projekte te bestuur. Hierdie rol is noodsaaklik om te verseker dat alle beplanning, skedulering, dokumentasie, verskafferkoördinering en stelselopdaterings akkuraat en betyds uitgevoer word, wat doeltreffende en voldoenende projeklewering moontlik maak. Meer oor die Maatskappy: Ons kliënt funksioneer binne die Event Technical & Event Management Services industrie en lewer hoëgehalte operasionele ondersteuning oor verskeie projekte. Die maatskappy werk in n vinnige en hoëdruk-omgewing wat sterk koördinering, akkuraatheid en effektiewe kommunikasie tussen departemente vereis om gladde uitvoering te verseker. Ligging: Midrand Salaris: R35,000 R45,000 Werksure: Maandae Vrydae, 08:00 17:00 Beskikbare Posisies: 1 Begindatum: So gou as moontlik Hoof Verantwoordelikhede: Operasionele Beheer & Uitvoering: · Verseker dat alle take korrek geskep, opgedateer en onderhou word op Rentman, planners en OneDrive. · · · Doen daaglikse kontroles op skedules, werksstatus en gereedheid. · Verseker dat dokumentasie volledig, akkuraat en toeganklik is. · Monitor vordering en volg op uitstaande take. Spanleierskap & Werksverdeling: · Allokeer take en bestuur werkslading van Operasionele Koördineerders. · Monitor prestasie en verseker dat spertye gehaal word. · Tree op as die eerste eskalasiepunt vir operasionele kwessies. · Lei prioritisering, probleemoplossing en uitvoering. Verskaffer- & Logistieke Koördinering: · Bestuur verkryging en besprekings van verskaffers, vryskutters, vervoer, reis en akkommodasie. · Verseker dat alle besprekings bevestig, gedokumenteer en gekommunikeer word. · Moniteer verskaffer terugvoer en volg op op vertragings · Verseker dat Aankoop Bestellings aan verskaffers gestuur word. Finansiële & Rekonsiliasiebeheer: · Verseker akkurate fakturering en in tydige verwerking. · Hou toesig oor gebeurtenisrekonsiliasies en verseker dat alle koste opgeneem word. · Moniteer uitgawes en dokumentasie. · Skakel met Finansies om afwykings op te los. Gesondheid, Veiligheid & Nakoming: · Verseker dat alle veiligheidsdokumente en permitte voltooi is vir alle projekte en standaarde nagekom word. · Moniteer die geldigheid van sertifikasies vir vryskut werkers en tegnikuste. · Verseker nakoming van operasionele en veiligheids standaarde. · Handhaaf akurate rekords in lyn met BCEA vereistes. Prosesbeheer & Verbetering: · Verseker dat alle operasionele prosesse konsekwent gevolg word. · Identifiseer gapings en verbeteringsgeleenthede. · Ondersteun die verbetering en standardiseering van operasionele prosesse. Kruisfunksionele Koördinering: · Verseker die samewerking tussen Operasies, Finansies, Pakhuis en Verkope. · Ondersteun die algehele projek vloei van begin to einde. Algemeen: · Verskaf operasionele ondersteuning waar nodig. · Help met interne navrae en probleem oplossing. · Voer enige ander vereistes uit wat inlyn is met die operationele vereistes. Pos Vereistes: · Diploma of graad in Operasies, Logistiek, Gebeurtenisbestuur of verwant. · Minimum 5 jaar ondervinding in “event operations”, logistiek of tegniese produksie. · Minimum 12 jaar in n toesig of leierskapsrol. · Eie betroubare vervoer. · Ervaring met Rentman, Monday.com (of soortgelyk) en Microsoft Office (Excel, Outlook, OneDrive). · Sterk organisatoriese en koördineringsvaardighede. · Vermoë om verskeie projekte en prioriteite gelyktydig te bestuur. · Goeie kommunikasie- en probleemoplossingsvaardighede. Karaktereienskappe: · Sterk leierskap en besluitnemingsvermoë. · Uitstekende kommunikasie- en koördineringsvaardighede. · Hoë aandag aan detail en akkuraatheid. · Vermoë om onder druk te werk in n vinnige omgewing. · Sterk tydsbestuur en prioritisering. · Verantwoordelikheid en aanspreeklikheid. Is jy gereed om leiding te neem in n hoëprestasiespan waar jou operasionele kundigheid n verskil maak? Doen nou aansoek ons wil jou ontmoet! )