Western Cape: Senior Logistics and Asset Controller posted by Helderberg Personnel

About the Role

Helderberg Personnel is seeking an experienced Senior Logistics and Asset Controller to join our team in the Western Cape region. As a key member of our logistics department, you will be responsible for overseeing domestic and international shipments, managing inventory levels, ensuring compliance with regulations, and controlling assets throughout their lifecycle.

Key Responsibilities

• Plan, coordinate, and oversee domestic and international shipments.
• Select cost-effective, compliant, and reliable transport solutions and coordinate courier, airfreight, sea freight, and road freight shipments.
• Ensure hazardous goods shipments (including lithium batteries) comply with IATA, IMDG, and dangerous goods regulations.
• Monitor shipments end-to-end and proactively resolve delays, customs holds, and transport issues.
• Coordinate temporary exports, demonstrations, repairs, inter-company transfers, and returns logistics.
• Verify correct Incoterms and shipping instructions prior to dispatch.

• Maintain accurate stock levels across offices and fulfilment centres.
• Compile, reconcile and report weekly stock levels.
• Manage demo, loan, replacement, service and written-off stock.
• Perform periodic stock takes, investigate discrepancies and maintain traceability of serialised equipment through its lifecycle.

• Ensure compliance with international trade and transport regulations (including IATA/IMDG/WEEE and export control requirements).
• Manage regulatory permits/licences and supporting legal documentation.
• Coordinate DCAC, NCACC, ITAC and other regulatory applications where required.
• Maintain audit-ready records and support inspections, audits and compliance reviews.
• Ensure correct tariff classifications (HS Codes) and export declarations.
• Stay current with destination-country import requirements, restrictions and compliance obligations.

• Prepare, review and control logistics and compliance documentation including:
• Commercial/customs invoices, packing lists
• Certificates of origin / conformity / warranty
• Import/export permits (incl. ITAC applications), EUCs, LC documentation
• Battery declarations, MSDS documentation, ATA carnets
• Internal transfer and inter-company documentation

• Register, control, and track company assets throughout the asset lifecycle.
• Maintain accurate asset records (serial numbers, locations, status) and complete scheduled stock takes.
• Utilise AssetZure for asset creation, location management, uploads and photographic documentation.

• Liaise with freight forwarders/couriers/distributors/clients and obtain freight quotations.
• Evaluate cost, service level and compliance risks; manage shipping schedules and resolve provider issues.
• Manage shipment insurance estimates to ensure adequate coverage.

• Coordinate repair/calibration/return shipments and ensure correct customs procedures for temporary importation, re-exportation and re-importation.

Requirements

Minimum Requirements:

• Grade 12 (Logistics-related certifications advantageous)

Additional Requirements:

• 10+ years experience in logistics, shipping or inventory management
• Drivers licence and own/reliable transport
• Fluent English (spoken/written) and Afrikaans for internal communication
• Willingness to work occasional overtime; onsite office-based role

Qualifications