Job Description
About the Role
We are seeking an experienced Office Manager to take ownership of our head office operations, ensuring a smooth and professional environment for our employees and visitors.
Key Responsibilities
- Welcome visitors, clients, and suppliers at reception & front-of-house, ensuring they sign in and are looked after.
- Manage the main switchboard, answering, screening, and routing incoming calls professionally and promptly.
- Oversee meeting rooms: bookings, set-up, refreshments, and a tidy reset between meetings.
- Receive and dispatch courier deliveries, post, and parcels.
- Order and maintain stock of office consumables: stationery, printer toner, kitchen supplies, refreshments, and cleaning consumables for operations.
- Manage supplier relationships and pricing for office consumables; obtain quotes and process purchase orders in line with our procurement policy.
- Keep the kitchen and communal areas presentable throughout the day: load and run the dishwasher, restock coffee, tea, milk, and snacks, and keep counters and fridge clean.
- Manage the outsourced cleaning service daily scope, scheduling, quality checks, monthly invoicing, and contract renewal.
- Coordinate with the landlord and building management on access, parking, maintenance, repairs, and after-hours requests.
- Support the HR team with onboarding logistics: desk and access set-up, welcome packs, IT coordination, and first-day orientation.
- Help track leave, sick notes, and basic people-admin records.
- Coordinate logistics for interviews, internal training, and HR-led sessions.
- Book domestic flights, accommodation, and ground transfers for staff travel.
- Manage relationships with travel suppliers; negotiate corporate rates where possible.
- Plan and run internal events: team lunches, year-end function, town halls, client visits, and milestone celebrations.
- Reconcile travel and event spend; submit accurate documentation to Finance for processing.
Requirements
- Matric certificate
- Relevant tertiary qualification (Office Administration, Business Admin or similar) preferred
Qualifications
- None mentioned in the original job description
Salary & Benefits
- R 15000 – R 17000 per month
Employment Type
- Permanent employment
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Ekurhuleni
The administrative, clerical, and secretarial profession is a vital backbone to the functioning of various industries in Ekurhuleni, South Africa. Typically, these roles are found across different sectors, including finance, technology, manufacturing, and public sector organisations. The demand for skilled administrative professionals remains steady, driven by the need for efficient management and administration of day-to-day operations.
Generally, administrative assistants can expect to earn a salary range of R15 000 to R30 000 per annum, with variations depending on factors such as level of experience, company size, and industry sector. It’s essential to note that salaries can fluctuate widely, and actual figures may differ significantly from these broad estimates. Experience, qualifications, and industry-specific requirements often influence salary ranges.
Common skills required for administrative roles in Ekurhuleni include proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), experience with computer software applications such as HR management systems or accounting packages, excellent communication and interpersonal skills, strong organisational and time management abilities, attention to detail, and basic bookkeeping and accounting skills. Other valuable skills may include data entry, customer service, and analytical skills.
Administrative professionals are in high demand across various industries, including financial services sector, technology industry, manufacturing sector, and public sector organisations. These roles offer opportunities for growth and development within the organisation, as well as transferable skills that can be applied to other sectors or industries.
Career progression paths for administrative assistants typically involve taking on more responsibilities, developing additional skills, and progressing to higher-level roles such as team leader or supervisor. Opportunities for professional development may include attending workshops, training sessions, or pursuing further education in related fields. With experience and the right skills, administrative professionals can transition into leadership positions or pursue careers in human resources, project management, or other related fields.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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