Pretoria: Legal Secretary

About the Role

We are seeking a highly experienced and skilled Legal Secretary to join our team in Pretoria. As a key member of our administrative support team, you will be responsible for providing exceptional administrative support to our legal and HR functions. Your primary focus will be on ensuring the smooth operation of our day-to-day activities, while also maintaining confidentiality and adhering to regulatory requirements.

Key Responsibilities

• Draft, format, and type legal correspondence, contracts, disciplinary documentation, and notices.
• Maintain and update legal files, employee records, and compliance documentation.
• Assist with CCMA referrals, disciplinary hearings, and labour relations documentation.
• Schedule legal consultations, hearings, and meetings.
• Liaise with external attorneys, labour consultants, and regulatory bodies when required.
• Ensure company compliance documentation is current and properly archived.
• Maintain accurate employee files (contracts, warnings, leave records, performance records).
• Assist with recruitment administration (advertisements, interview scheduling, reference checks).
• Prepare employment contracts, addendums, and HR letters.
• Capture and update HR information on HRIS systems.
• Assist with onboarding and induction documentation.
• Support payroll with leave records and HR documentation submissions.
• Ensure POPIA compliance regarding employee records.
• Maintain confidentiality of sensitive legal and HR information.
• Assist with internal audits and compliance reporting.
• Track expiry dates of contracts, permits, and regulatory documentation.

Requirements

• Grade 12 (Matric)
• Secretarial Diploma / Legal Secretarial Qualification / HR Certificate (advantageous)

Qualifications

• 35 years experience as a Legal Secretary, HR Secretary, or similar administrative role.
• Experience in labour law administration and disciplinary processes preferred.
• Experience in the logistics, transport, or distribution sector advantageous.

Salary & Benefits

• Salary: [Salary amount] per annum (negotiable)
• Benefits: [Benefits package, if applicable]

Note: The salary and benefits information is not explicitly mentioned in the original job description. If you want to include it, please provide the actual numbers.