Centurion: Procurement Administrator/Buyer posted by Bidvest Protea Coin

• Request Intake: Act as the central point of contact for project managers and technicians requesting parts (e.g., NVRs, sensors, cabling).
• Vetting & Compliance: Ensure all suppliers meet industry security standards and insurance requirements (e.g., NSI, SSAIB, or ISO certifications).
• Quote Comparison: Obtain and compare “apples-to-apples” quotes for high-value security installations to ensure margin protection.

 
Comprehensive Purchasing Administration

• PO Generation: Create and issue formal Purchase Orders (POs) within the ERP/accounting system.
• Data Accuracy: Ensure correct project codes and cost centres are assigned to every purchase to allow for accurate job costing.
• Order Tracking: Proactively monitor lead times for critical security components to prevent delays in site installations.

 
Delivery & Quality Control

• Goods Receipt: Coordinate with the warehouse or site leads to confirm that hardware arrives in good condition and matches the PO.
• Dispute Resolution: Handle all returns, RMAs (Return Merchandise Authorizations), and credits for faulty security equipment.

 
Payment & Financial Follow-up

• Invoice Matching: Perform “3-way matching” (Purchase Order vs. Delivery Note vs. Supplier Invoice).
• Payment Liaison: Act as the bridge between the supplier and the Finance department to ensure invoices are scheduled for payment.
• Account Maintenance: Resolve any payment “stops” or credit-limit issues to ensure the company’s supply chain remains fluid.

 
Preferred qualifications/attributes/skills: 
 
 
Mandatory Qualifications

• Grade 12 or equivalent qualification
• Com (Supply Chain and Logistics) qualification or degree (advantageous) or studying towards qualification
• Own transport and accommodation

 
Experience

• Sound knowledge and relevant experience in financial administration
• Previous experience in a similar position (advantageous)
• SAP experience including Job Costing module (advantageous)

 
Technical Competencies

• Strong understanding of financial administration and accounting principles
• MS Office proficiency (excellent knowledge of Excel and Word)
• Excellent typing skills and accuracy (essential)
• Ability to manage multiple financial tasks and priorities
• Strong numerical skills and attention to detail

 
Communication & Interpersonal Skills

• Sound communication skills (verbal and written)
• Bilingual (English and any other South African language)
• Good interpersonal and strong leadership skills
• Good telephone etiquette
• Professional approach to client and internal interactions

 
Personal Attributes

• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work under pressure and meet deadlines
• Methodical and systematic approach to work
• Integrity and trustworthiness in handling financial information
• Team player with collaborative mindset
• Clean disciplinary record
• No criminal record
• Clean credit record

Employment consideration will be in accordance with the Employment Equity Act requirements
Should you not hear from us within 14 days after closing date, your application should be considered unsuccessful