Pretoria: Payroll Adminstrator posted by Hire Resolve

About the Role

An established insurance company based in Pretoria is seeking an experienced and detail-oriented Payroll Administrator to join their finance team on a permanent basis. The successful candidate will be responsible for managing the full payroll function, ensuring accurate and compliant payroll processing in line with legislative requirements and company policies.

Key Responsibilities

• Fully manage and execute the payroll function in collaboration with the HR Team within an insurance company environment.
• Process monthly payroll transactions (appointments, increases, terminations, transfers, contributions, deductions, etc.).
• Prepare monthly maternity leave salary calculations and staff deductions.
• Ensure payroll information is accurate, verified and processed correctly.
• Ensure policies and procedures are applied and adhered to at all times.
• Communicate payroll deadlines, policies and procedures to relevant stakeholders.
• Prepare monthly reconciliations (salaries, tax, medical aid, provident funds).
• Prepare payroll-related management information and monthly payroll and leave reports.
• Prepare payment requisitions for all salary-related transactions, including directors remuneration, and facilitate payments.
• Maintain proper record-keeping and supporting documentation for payroll transactions.
• Register entities with relevant authorities (SARS, Workmens Compensation and Department of Labour).
• Prepare, reconcile and submit EMP201s, EMP501s, UIF declarations and Compensation Fund declarations, and facilitate payments.
• Generate and release IRP5s and payslips.
• Administer Medical Aid and Provident Fund portals, including updating information, requesting schedules and resolving queries.
• Support the HR Team with payroll-related information, including dummy payslips and manual leave calculations.
• Liaise with PaySpace consultants regarding payroll system matters.
• Administer payroll system controls, including user access, backups, new entity setups, tax rate updates and monthly cut-offs.
• Respond to daily payroll and staff-related queries via the ticketing system.
• Ensure adherence to policies, procedures, budgets and levels of authority.
• Provide required information to internal and external auditors timeously.
• Assist with queries from SARS, Department of Labour and Compensation Fund authorities.
• Assist with preparation of annual payroll and support area budgets.
• Execute and monitor special payroll-related projects.
• Participate in meetings and communicate effectively at all levels.
• Present and provide training to peers and relevant stakeholders when required.
• Be flexible to work outside normal working hours and travel when required.

Requirements

• Bachelor’s degree in Finance, Accounting or related field.
• Payroll Certificate (advantageous).
• 68 years of payroll administration experience within an insurance company environment (essential).
• Strong knowledge of labour legislation impacting payroll.
• Strong knowledge of payroll calculations and SARS requirements, including tax directives.
• Experience with EMP201, EMP501, UIF and Compensation Fund submissions.
• Experience working on PaySpace (advantageous).
• Proficiency in Microsoft Office (Excel, Word, PowerPoint and Outlook).
• Strong planning, organising and problem-solving skills.
• Ability to follow processes and procedures accurately.
• High attention to detail and accuracy.
• Ability to work under pressure.
• Methodical, disciplined and focused approach to work.
• Strong communication and teamwork skills.
• Automation-focused mindset and willingness to learn.

Salary & Benefits

Salary: Based on experience and qualifications.