Pretoria: Technical Bid Coordinator posted by IX Engineers

Job Role:

The Technical Bid Coordinator is responsible for managing and coordinating the complete bid and tendering process for technical and commercial proposals. Acting as the central link between technical experts, commercial teams, and clients, this role ensures the preparation and delivery of compliant, competitive, and high-quality submissions. The role requires exceptional organizational, communication, and writing skills, as well as the ability to work under pressure and to tight deadlines.

Areas of Responsibilities

1. Bid Management & Coordination

• Lead and manage the end-to-end bid process, including RFIs, RFPs, and RFQs.
• Develop detailed bid schedules, allocate responsibilities, and monitor progress to meet strict deadlines.
• Coordinate contributions from engineers, project managers, commercial, finance, and legal departments.
• Facilitate bid review meetings and ensure alignment between technical and commercial strategies.

2. Documentation & Compliance

• Review tender documentation and ensure all submissions are fully compliant with client requirements and specifications.
• Organise, compile, and format supporting documents such as CVs, project references, and technical appendices.
• Maintain and update a central library of standard responses, templates, and project data for efficiency and consistency.

3. Technical Input Coordination

• Liaise with subject matter experts to gather and integrate accurate technical input.
• Translate complex technical language into clear, client-friendly content.
• Ensure technical solutions are well-articulated, persuasive, and tailored to client needs.

4. Quality & Presentation

• Proofread, edit, and format bid documents to ensure clarity, accuracy, and professionalism.
• Enforce consistency in branding, style, and messaging across all bid submissions.
• Prepare visually appealing and board-level presentations of tender documents when required.

5. Client & Market Intelligence

• Monitor and track new opportunities on tender portals and relevant platforms.
• Support pre-bid engagement activities, including coordinating clarifications and questions to clients.
• Collect and analyse client feedback on past submissions to identify areas for improvement and enhance future bids.

Education, Language & Qualifications:

• Bachelor’s degree in Engineering, Project Management, or related field (preferred).
• Minimum 3–5 years’ experience in bid/tender coordination or a similar role within engineering, construction, or infrastructure industries.
• Proven track record of managing successful technical and commercial bids.
• Experience working within multidisciplinary teams and managing input from technical experts.
• Strong project management and organisational skills, with the ability to juggle multiple deadlines.
• Excellent technical writing, editing, and proofing ability.
• Knowledge of tendering processes, including FIDIC, NEC, PPP, and related frameworks in engineering/infrastructure.
• High level of attention to detail and accuracy in documentation
• Ability to coordinate and communicate effectively across diverse teams and stakeholders.
• Proficiency in MS Word, Excel, PowerPoint, Adobe InDesign, SharePoint, and/or bid management platforms.
• Strong presentation skills, with experience preparing submissions and pricing for senior management and board-level review.