Job Description
About the Role
As a Legal Administrator at Pinagare Human Capital Specialists, you will play a vital role in ensuring the smooth operation of our company’s secretarial legal administration functions. You will provide administrative support to the Executive GM: Legal and Internal Control Manager, as well as external stakeholders, to ensure compliance with legal requirements.
Key Responsibilities
- Maintain and update Company Registers
- Provide assistance to external Company Secretary to ensure legal compliance
- Prepare Board and Shareholder Resolutions
- Maintain and update contract files/agreements, registers and advise on termination dates timeously
- Ensure that the Lease register is up-to-date
- Liaise with legal service providers
- Facilitate conversion of AFS into format required by CIPC, including completing statutory questionnaires for each company
- Maintain and update Beneficial Ownership register at CIPC for each company
- Arrange, and prepare all documentation for, Board Meetings and AGMs
- Arrange and coordinate flights, accommodation and catering as required
- Maintain and update schedule of memberships in associations
- Complete and submit statutory forms accurately and within deadlines
- Capture invoices on the SAP system and track processing to ensure timeous payments
- Upload all relevant documents on the internal document control system
- Assist Retirement Fund Administrators with arranging presentations, and signing of documentation, etc.
- Coordinate/arrange internal and external meetings
- Act as secretary for Social and Ethics Committee, taking minutes, and coordinating meetings
- Assist with various compliance initiatives and take responsibility for logging compliance related issues on the GEH tool
- Cooperate with external auditor requirements by completing detailed statutory compliance questionnaires, and providing documents, etc.
- Consolidating and providing Know-Your-Customer / FICA requirements to requestors
Requirements
- Conforms and adheres to rules
- Closely follows instructions and procedures
- Minimises risks by complying with processes
- Is meticulous in finding errors; ensures accuracy by being thorough and checking details
- Produces high quality work
- Is target focused and meets deadlines
- Is punctual and keeps to schedule
- Is reliable in finishing tasks
- Projects enthusiasm; is talkative; and focused on interacting and networking with people
- Behaves ethically and justly; is discreet and maintains confidentiality; meets commitments by acting with integrity
- Is articulate in giving presentations; is eloquent and explains things well; projects social confidence
- Manages tasks by being organised and methodical; plans activities systematically; and is able to prioritise
Qualifications
- Grade 12
- Diploma/Certificate in a relevant field would be advantageous (not specified)
Salary & Benefits
- Not mentioned in the original job description.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in North Johannesburg
In North Johannesburg, the administrative sector is a thriving industry, with various companies employing clerical and secretarial staff to support their operations. Typically, job seekers can expect to find a range of opportunities in this field, from small businesses to large corporations. Generally, administrative professionals play a vital role in ensuring the smooth running of an organisation’s day-to-day activities.
The salary range for admin and clerical roles in North Johannesburg is typically broad, with experience, company size, and industry sector being significant factors that can affect actual salaries. For example, someone with 2-3 years of experience in a small business may earn around R200,000 to R300,000 per annum, while an experienced administrator in a large corporation could earn upwards of R500,000 to R600,000 or more per year. However, it is essential to note that these are general estimates and can vary significantly depending on individual circumstances.
Common skills required for admin and clerical roles include proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently with minimal supervision. Other essential skills may include data entry, bookkeeping, or customer service experience, depending on the specific job requirements. Generally, having a strong foundation in English language and literature is also highly valued.
Many industries employ administrative staff, including financial services sector, technology industry, manufacturing sector, and healthcare services. In these sectors, admin professionals often support teams of professionals, manage office operations, and provide critical back-office support to ensure the smooth delivery of services.
Career development opportunities for admin and clerical staff are numerous, with many individuals progressing into leadership roles or specialising in specific areas such as human resources, payroll, or accounting. With experience and further training, professionals in this field can expect to take on more complex responsibilities, lead teams, and pursue senior administrative positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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