About the Role

The Property Portfolio Manager is responsible for overseeing the effective management and performance of an allocated portfolio of properties in Sandton. The role ensures optimal performance across key areas including leasing, credit management, financial administration, and facilities management. The incumbent is responsible for driving sustainable income, managing budgets, maintaining operational excellence, and ensuring compliance with statutory requirements.

Key Responsibilities

• Provide leadership and direction to ensure a high-performing and accountable team environment.
• Oversee performance management, training, and development of team members.
• Drive a positive work culture aligned to organisational values.
• Ensure team competency and address performance gaps through development plans.
• Promote accountability, collaboration, and continuous improvement.

• Drive leasing performance and ensure optimal occupancy across the portfolio.
• Manage vacancy schedules and implement effective marketing plans.
• Conduct lease negotiations and secure sustainable income streams.
• Ensure accurate and timely lease administration and contract finalisation.
• Monitor and proactively manage outstanding lease renewals.
• Oversee tenant installation processes to ensure timely occupation.

• Ensure properties are maintained and operated in line with required standards.
• Supervise service contracts and manage service providers effectively.
• Conduct regular property inspections and ensure maintenance standards are upheld.
• Oversee tenant installations and ensure compliance with specifications.
• Manage maintenance and repair activities across the portfolio.
• Ensure compliance with the Occupational Health and Safety Act and other statutory requirements.

• Manage the financial performance of the portfolio.
• Contribute to the preparation of income and expense budgets.
• Monitor expenses and ensure alignment with approved budgets.
• Evaluate income streams and identify opportunities for improvement.
• Manage outstanding rent rolls in collaboration with credit control.
• Oversee energy management initiatives and cost optimisation.
• Manage legal matters related to tenant accounts where required.

Requirements

• Matric Certificate (essential).
• Business or property-related tertiary qualification preferred.
• Valid Fidelity Fund Certificate (FFC) and compliance with Property Practitioners Regulatory Authority (PPRA) requirements.

Qualifications

• No qualifications mentioned in the original job description.

Role Purpose The Property Portfolio Manager is responsible for the strategic and operational management of a portfolio of properties to ensure optimal financial performance, operational efficiency, tenant satisfaction, and asset value growth. The role ensures that all properties within the portfolio are managed in accordance with regulatory requirements, organisational standards, and approved business strategies, while maintaining strong stakeholder relationships and driving sustainable income streams. Key Responsibilities Portfolio Performance & Strategy Develop and implement portfolio strategies aligned with financial, operational, and leasing objectives. Monitor property performance and identify opportunities to enhance revenue, reduce costs, and improve asset value. Track market trends and adjust portfolio strategies to remain competitive and responsive to industry conditions. Leasing & Revenue Optimisation Manage vacancy schedules and implement marketing plans to secure tenants and optimise occupancy. Negotiate lease agreements and renewals within approved mandates. Ensure accurate contract administration and timely tenant installations. Monitor outstanding renewals and proactively manage lease expiries. Ensure sustainable income streams through effective tenant mix planning. Property Operations Management Oversee maintenance, repairs, inspections, and service provider performance. Manage vendor and service contracts and ensure compliance with service level agreements. Ensure all properties comply with statutory, safety, and operational requirements. Maintain accurate records and operational documentation. Coordinate tenant installations and ensure adherence to specifications and timelines. Financial Management & Reporting Provide input into property income and expense budgets. Monitor actual performance against budgets and implement corrective measures where required. Manage expense control, utilities, and cost optimisation initiatives. Evaluate outstanding rent rolls and manage arrears processes, including legal escalation where necessary. Prepare management reports and performance analyses. Stakeholder & Tenant Engagement Build and maintain strong relationships with tenants, brokers, clients, and the public. Address tenant concerns and provide effective resolutions. Communicate regularly with stakeholders regarding property performance and initiatives. Support brokers with property information and deal facilitation. Projects, Revamps & Developments Support planning and execution of refurbishments, upgrades, and development initiatives. Coordinate with relevant teams to ensure projects are delivered within scope, budget, and timelines. People Leadership Manage and develop team members to ensure competence and high performance. Drive a positive work culture aligned with organisational values. Conduct performance management, training, and development initiatives. Address performance issues promptly and constructively. Role Requirements Qualifications Minimum Grade 12. Relevant property or business-related tertiary qualification preferred. Valid Fidelity Fund Certificate and compliance with Property Practitioners Regulatory Authority requirements. Experience 57 years experience within the property or centre management industry. Strong commercial property management experience. Proven track record in budgeting, financial management, and expense control. Experience managing leases, service contracts, and stakeholder relationships. Demonstrated ability to lead and manage teams effectively. Technical & Professional Competencies Advanced computer literacy including MS Office (especially Excel) and property management systems such as SAP or MDA. Strong knowledge of lease agreements and applicable legal principles. Understanding of statutory requirements including Occupational Health and Safety, POPIA, FICA, and Labour Relations legislation. Technical knowledge of property maintenance and building operations. Strong negotiation, communication, and relationship-building skills. Analytical thinking and financial acumen. High attention to detail and organisational capability. Behavioural Competencies Strong leadership capability. Results-driven mindset. Professional integrity and accountability. Problem-solving orientation. Ability to manage multiple priorities effectively. Collaborative and stakeholder-focused approach. Adaptability in a dynamic environment. Should you not receive a response within 10 working days, please consider your application unsuccessful.