• + 5years experience in as a Debtors Team leader / or similar
• Relevant qualification
• Proficient in Microsoft Office (Word,Excel, PowerPoint) and Sage Accounting.
• Self-motivated, data driven, and detail-oriented, with excellent critical thinking and problem-solving abilities.
• Thrive under pressure and in team oriented environments, consistently delivering high-quality results to support organizational success.
• Must be able to perform job spec responsibilities–not limited to
• Must have own reliable transport

Job Responsibilities:

• Daily releasing of sales orders
• Daily collection from Debtors & follow up on overdue amounts
• Debtors’ days/ Debtors’ overdue percentage
• Cash flow forecasting
• Authorising claims for credits
• Maintain Claims Tracker report
• Creating New Customer and amendments
• Sending Credit applications for Vetting
• Reporting
• Distributor & Transport Monthly Billings
• PODS Scanning / Storage
• Confirming Incoming Foreign Funds with Nedbank
• Staff management
• Audit and Year End Process

1.      Daily Releasing of Sales Orders

• Ensure CIB Payment value matches sales order value
• Verify customers account is up to date / nothing outstanding
• Verify 30 – 60 Day Customers credit limits and overdue amounts
• Communicate with customer on top up or additional payments required
• Release sales orders on Syspro
• Email sales department on approval
• Communicate with sales department on any discrepancies

2.      Daily collection from Debtors & follow up on overdue amounts

• Capture all payments from bank statement and allocated per remittance daily
• Balance payments received to Bank deposit sheet daily
• Ensure all debtors get a weekly/monthly statement sent to them, based on their cut-off period as per their credit terms
• Run overdue report dai

3.      Debtors’ days / Debtor’s overdue percentage

• Ensure all payments are accurately recorded as per remittances received
• Ensure all accounts are paid within terms
• Ensure all accounts are within credit limits when releasing orders from suspense
• Ensure all claims short paid are passed with the expected time frame
• Escalate overdue customers as per debtor’s process

4.      Cash Flow Forecasting

• Daily / Weekly Prepare and Maintain cash flow worksheet
• Monthly Submit Actual Cash flow reports for Management

5.      Authorising Claims

• Ensure all supporting documents are correct
• Verify final documentation before signing

6.      Creating New Customer and amendments

• Compile documentation for loading on Syspro: Account No Set up / update information
• Liaise with relevant rep on information required
• Send completed credit application for vetting based on credit limits
• Communicate final approvals to all relevant.

7.      Sending credit applications for vetting

• Compiling credit applications and upload on vetting portal
• Based on credit limit approvals choose vetting options
• Notify all relevant persons on approvals
• Ensure customer account is set up correctly on Syspro

8.      Reporting

• Run customer sales movements and payment history reports as required
• Weekly Claim Tracker report to be updated & maintained with commentary
• Monthly Credit Note report
• Monthly AR Trial Balance, Credit Management, Age Analysis
• Debtors Age Analysis with commentary on outstanding / queries

9.      Distributor & Transporters

• Verify pods and schedules for monthly Billing
• Communicate any discrepancies with relevant personnel

Sign off Billing and submit for payments

10.  PODS

• Weekly Prepare all pods for scanning & Collection by The Document Warehouse
• Retrieve pod for customers and internal queries

11.  Incoming Foreign Funds

• Send email to Nedbank with UCR requirements for all Foreign Funds.

12.  Staff Management

• Supervise and evaluate Team Environment
• Oversee day – to day operations
• Set out score cards and goals for staff quarterly & score staff on goals achieved
• Monitor and maintain all leave days

13.  Audits & Financial Yr End

• Assisting with retrieving pods, invoices, documentation required
• Email letters and communicating with customer

• Ad -hoc project specific items as they arise.

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