<p><strong>Job Title: Financial Manager</strong></p><p><strong>Job Purpose:</strong></p><p>To lead the financial strategy, oversight, and governance of the organization, ensuring robust financial management, compliance, and reporting. The Financial Manager is responsible for the integrity of financial systems, financial planning and analysis, audit coordination, statutory compliance, and high-level oversight of all operational finance functions. The role also supports and oversees compliance with BBBEE and Employment Equity requirements.</p><hr><p><strong>Key Responsibilities:</strong></p><p><strong>1. Strategic Financial Oversight</strong></p><ul><li><p>Provide financial leadership and strategic input to support business goals and sustainable growth.</p></li><li><p>Ensure the accuracy, completeness, and integrity of financial records and reports.</p></li><li><p>Monitor and evaluate key financial performance metrics to inform decision-making.</p></li></ul><p><strong>2. Financial Reporting & Analysis</strong></p><ul><li><p>Oversee the preparation of monthly management accounts, financial statements, and internal reports including Owner Flash and BOB reports.</p></li><li><p>Analyse financial results, investigate variances, and identify opportunities for cost efficiency and revenue improvement.</p></li><li><p>Manage the month-end close process, including review and posting of all journals.</p></li></ul><p><strong>3. Balance Sheet Reconciliations</strong></p><ul><li><p>Oversee and review monthly balance sheet reconciliations to ensure accuracy, completeness, and alignment with general ledger.</p></li><li><p>Investigate and resolve reconciling items timeously.</p></li><li><p>Ensure reconciliation processes comply with audit and internal control standards.</p></li></ul><p><strong>4. Internal Controls & Compliance</strong></p><ul><li><p>Ensure strong internal financial controls are in place across revenue, payroll, banking, and procurement functions.</p></li><li><p>Maintain up-to-date financial policies and procedures to ensure consistency and compliance.</p></li><li><p>Ensure timely submission and compliance with statutory requirements, including VAT and EMP201.</p></li></ul><p><strong>5. Audit Management</strong></p><ul><li><p>Lead the coordination and preparation for internal audits.</p></li><li><p>Prepare audit schedules, support documentation, and respond to audit queries.</p></li><li><p>Implement audit recommendations and enhancements to financial systems and controls.</p></li></ul><p><strong>6. BBBEE & Employment Equity</strong></p><ul><li><p>Manage and support financial aspects of BBBEE compliance and reporting.</p></li><li><p>Coordinate with HR to ensure accurate and timely submission of Employment Equity reports.</p></li><li><p>Maintain proper documentation and internal systems to support verification and audits.</p></li></ul><p><strong>7. Treasury & Cash Flow Management</strong></p><ul><li><p>Oversee daily cash flow management, EFT payments, guest refunds, credit card reconciliations, and petty cash.</p></li><li><p>Review and approve bank reconciliations and ensure all transactions are accurately recorded.</p></li></ul><p><strong>8. Procurement & Supplier Management</strong></p><ul><li><p>Approve and review new supplier onboarding, including credit terms and verification of bank details.</p></li><li><p>Oversee supplier invoice processing, payment scheduling, and reconciliation of accounts payable.</p></li></ul><p><strong>9. Debtors & Revenue Assurance</strong></p><ul><li><p>Oversee revenue posting and reconciliation processes to ensure accuracy and completeness.</p></li><li><p>Ensure timely invoicing and collection of tenant rentals and other receivables.</p></li><li><p>Support the debtors team with escalations and follow-up on outstanding balances.</p></li></ul><p><strong>10. Team Leadership</strong></p><ul><li><p>Manage and mentor finance team members, delegating tasks appropriately and ensuring accountability.</p></li><li><p>Provide training and guidance to enhance financial knowledge across departments.</p></li><li><p>Foster a culture of accuracy, efficiency, and continuous improvement within the finance team.</p></li></ul><hr><p><strong>Required Skills & Experience:</strong></p><ul><li><p>Proven experience in financial management, reporting, and audit coordination.</p></li><li><p>Strong knowledge of accounting systems & Property Management Sytems (e.g., Pastel, Opera, Micros Symphony & Inventory, Birchstreet systems).</p></li><li><p>In-depth understanding of financial controls, statutory compliance, and reconciliations.</p></li><li><p>Familiarity with BBBEE and Employment Equity requirements and reporting.</p></li><li><p>Strong leadership, organizational, and communication skills.</p></li><li><p>High attention to detail and analytical thinking.</p></li></ul><p> <strong><u>In addition to note</u></strong> :</p><ul><li><p>Review all relevant company information & terms & conditions for new credit applications and authorise.</p></li><li><p>New Supplier control forms to be checked thoroughly and authorised prior to payments. (To be re implemented)</p></li><li><p>Weekly Debtors Meetings</p></li><li><p>Weekly Sales and revenue Meetings</p></li><li><p>Payroll Check all payroll reports and prepare payroll files for authorisation.</p></li><li><p>Check and authorise all UI-19 forms.</p></li><li><p>Check & authorise all allowances prior to posting on OPERA.</p></li><li><p>Check & authorise all PCO Commissions prior to payments.</p></li><li><p>Check & authorise all Refunds prior to payment.</p></li><li><p>Check & authorise all Petty cash transactions.</p></li><li><p>Weekly Casual wages proposals from C&B to review and approve.</p></li><li><p>EMP201 monthly submission.</p></li><li><p>Prepare & reconcile Monthly VAT201.</p></li><li><p>EMP501 – Annual</p></li><li><p>COIDA – Annual</p></li><li><p>AUDIT process- Annual</p></li><li><p>Budget process Annual</p></li><li><p>BEE process – Annual</p></li><li><p>OE counts Check quarterly & Monthly OE Counts from HSK & F&B and address any concerns.</p></li></ul><p> </p>

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