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Uitenhage: Admin Assistant




Date 2024-06-25
Job Title Admin Assistant
Employer
More Information
Salary R8500 Monthly
Category Admin Clerical Secretarial
Location Nelson Mandela Bay
/ Uitenhage

Job Summary

Requirements:

Matric Diploma in HR or Finance Valid code 08 driver`s license Ability to take Instructions Friendly personality Main

Responsibilities:

Assist with reminders of important dates and upcoming deadlines Sending out emails and responding to queries Screening of calls Keeping all filing up to date Archiving Attend relevant webinars when required and make notes on changing legislation (During working hours not always necessary) Conveying messages to other staff or collecting information from various staff when needed Review camera footage when needed Suppliers: Manual matching of invoices / credit notes to statements Note any uncaptured / outstanding / missing invoices or credit notes Calling suppliers for outstanding documents Collecting COD invoices due for payment noting due dates Double checking bank details on invoices or banking lists Dealing with maintenance personnel to get paperwork Not accepting job cards if there is outstanding issues noted on it Asking maintenance to follow-up on invoicing when needed Might assist with capturing work on Sage Pastel Accounting Partner as position progresses Insurance: Submitting claims and follow-up on outstanding matters Meeting with broker if needed Sending out emails on additions or removals as and when needed Reviewing of policy documentation if needed HR: First point of contact for employee complaints Assisting with complaints logging Completion and collection of basic staff documentation like leave Capturing of hours onto excel (Basic Skills needed) Assist with paperwork if needed for COIDA Assist in forwarding info to staff when needed for CHIETA Capturing staff hours from their timesheets onto spreadsheets Handing out of payslips, notices or forms to complete B-BBEE: Assist with related paperwork Example: Sourcing valid BEE certificates Keep running file of updated info on Suppliers we use Sit in on meetings or be company representative if needed Handling of correspondence and paperwork related to any donations Learnerships Assist with related paperwork Bursaries Assist with related paperwork Deliver or collect paperwork or arrange delivery or collection of paperwork at various sites EE: Sit in on meetings Draw-up paperwork and make suggested changes Assist with online EE filing and all related paperwork POPIA Maintaining working file Assist with monitoring & compliance Online filing when needed and all related paperwork CSD: The Central Supplier Database maintenance Assisting with sourcing paperwork or manual submissions at Metro offices when needed Requesting rates clearance from relevant municipal department as and when needed

Admin Assistant position available in Nelson Mandela Bay, Uitenhage. This job position was posted by . The job has been posted on 2024-06-25 in the Admin Clerical Secretarial category

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