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Western Cape: Administration Clerk posted by West Coast Personnel

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Job Description

This person will provide comprehensive administrative and clerical support to the Warehouse team, ensuring efficient operations, accurate record-keeping, and compliance with internal procedures while maintaining a high standard of customer and internal service.
 
Minimum Requirements:

  • Proof of Grade 12 / Matric Certificate (NQF Level 4)
  • Proof of Relevant administrative or business-related qualification (advantageous)
  • Basic computer literacy (MS Office)
  • Basic ERP or SAP system exposure
  • Minimum 2 years’ experience in an administrative or clerical role, within a manufacturing or warehouse environment

 Responsibilities:

  • Provide general administrative support including typing, filing, copying, document distribution, and handling telephone calls
  • Compile and distribute minutes of warehouse-related meetings
  • Collect, capture, and maintain warehouse data on the ERP/SAP system
  • Order approved supplies such as stationery, beverages, and small tools
  • Assist staff with administrative queries and follow up on outstanding matters
  • Accurate and accessible information availability
  • Well-maintained document filing systems
  • Accurate and timeous data capture
  • Minimal errors and administrative comebacks
  • Adhere to internal controls, policies, and procedures
  • Identify and report risks or areas of concern within the operating environment
  • Promote compliance with relevant legislation and internal regulations
  • Support efforts to prevent fruitless, wasteful, and irregular expenditure
  • Compliance with internal procedures and regulations
  • Risks reported timeously to management
  • Effective cost monitoring and waste reduction
  • Assist internal employees and maintain effective working relationships
  • Identify and resolve operational issues within scope of responsibility
  • Support cross-functional teams when required
  • Internal customer satisfaction
  • Reduced discrepancies and operational comebacks
  • Assist in controlling costs by minimizing damage, loss, or waste
  • Report incidents or irregularities to the Line Manager
  • Reduced losses and waste
  • Accurate and timely incident reporting
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Behavioural Competencies

  • Strong time management skills
  • Planning and organisational ability
  • Team-oriented approach
  • Customer-focused mindset
  • High attention to detail
  • Professional and well-spoken
  • Flexible and adaptable
  • Friendly yet professional demeanour

To apply, submit the following:

  • Detailed CV listing all duties and responsibilities in an original PDF or MS Word version.
  • Proof of Matric Certificate
  • Current head & shoulders photo (no posing photos)
  • Motivational letter explaining how you meet all the requirements.
  • Contactable references of people you reported to.

If you do not receive feedback within two weeks of the closing date, please consider your application unsuccessful.



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