Western Cape: Administration Clerk posted by West Coast Personnel

This person will provide comprehensive administrative and clerical support to the Warehouse team, ensuring efficient operations, accurate record-keeping, and compliance with internal procedures while maintaining a high standard of customer and internal service.
 
Minimum Requirements:

• Proof of Grade 12 / Matric Certificate (NQF Level 4)
• Proof of Relevant administrative or business-related qualification (advantageous)
• Basic computer literacy (MS Office)
• Basic ERP or SAP system exposure
• Minimum 2 years’ experience in an administrative or clerical role, within a manufacturing or warehouse environment

 Responsibilities:

• Provide general administrative support including typing, filing, copying, document distribution, and handling telephone calls
• Compile and distribute minutes of warehouse-related meetings
• Collect, capture, and maintain warehouse data on the ERP/SAP system
• Order approved supplies such as stationery, beverages, and small tools
• Assist staff with administrative queries and follow up on outstanding matters
• Accurate and accessible information availability
• Well-maintained document filing systems
• Accurate and timeous data capture
• Minimal errors and administrative comebacks
• Adhere to internal controls, policies, and procedures
• Identify and report risks or areas of concern within the operating environment
• Promote compliance with relevant legislation and internal regulations
• Support efforts to prevent fruitless, wasteful, and irregular expenditure
• Compliance with internal procedures and regulations
• Risks reported timeously to management
• Effective cost monitoring and waste reduction
• Assist internal employees and maintain effective working relationships
• Identify and resolve operational issues within scope of responsibility
• Support cross-functional teams when required
• Internal customer satisfaction
• Reduced discrepancies and operational comebacks
• Assist in controlling costs by minimizing damage, loss, or waste
• Report incidents or irregularities to the Line Manager
• Reduced losses and waste
• Accurate and timely incident reporting

Behavioural Competencies

• Strong time management skills
• Planning and organisational ability
• Team-oriented approach
• Customer-focused mindset
• High attention to detail
• Professional and well-spoken
• Flexible and adaptable
• Friendly yet professional demeanour

To apply, submit the following:

• Detailed CV listing all duties and responsibilities in an original PDF or MS Word version.
• Proof of Matric Certificate
• Current head & shoulders photo (no posing photos)
• Motivational letter explaining how you meet all the requirements.
• Contactable references of people you reported to.

If you do not receive feedback within two weeks of the closing date, please consider your application unsuccessful.