Job Description
- Develop and maintain detailed Standard Operating Procedures for all building systems
- Draft and manage technical scopes of work for contractors and service providers
- Maintain digital records of drawings, manuals, compliance certificates, and technical documentation
- Build and manage a preventative maintenance master schedule across the full property portfolio
- Issue and monitor all technical tickets and maintenance workflows via monday.com
- Provide technical guidance to Property Coordinators and oversee execution quality
- Perform technical audits on completed work before invoice approval
- Coordinate emergency response and vendor dispatch during system failures
- Ensure vacant properties are technically secured and maintained
- Cross-check contractor quotations to prevent overpricing or unnecessary work
- Support statutory compliance through proactive scheduling of inspections and COC requirements
- Prepare maintenance logs and documentation for audits and insurance purposes
- Act as technical escalation point before matters are elevated to senior leadership
Requirements:
- Strong technical background in building systems, facilities management, or infrastructure administration
- Solid understanding of plumbing, electrical, HVAC, solar, generators, and structural systems
- Proven experience drafting scopes of work and technical documentation
- Strong organisational and data management capability across multiple properties
- Experience managing contractors and service providers
- High attention to detail with structured process thinking
- Confident decision-maker able to step into departmental leadership when required
- Strong written communication skills for professional documentation
- Systems-driven mindset with experience using workflow platforms (e.g., monday.com advantageous)
To apply, please send your CV to .za
Persona Staff (Pty) Ltd is POPIA compliant. All personal information is processed in accordance with the Protection of Personal Information Act for recruitment purposes only.
How to Apply
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About Property Administrator Jobs in Western Cape
In the Western Cape, South Africa, the property administration industry is a significant sector, with various roles available across different industries. The demand for skilled property administrators continues to grow as the need for efficient and effective property management increases.
Typically, property administrator positions in the Western Cape offer competitive salaries that can range from around R400 000 to R600 000 per annum, depending on factors such as level of experience, size of the company, and industry sector. For example, a junior property administrator with minimal experience may earn on the lower end of this scale, while a senior property administrator with extensive experience and expertise may earn towards the higher end.
Common skills required for property administration roles in South Africa include excellent communication and interpersonal skills, attention to detail, strong organisational and time management skills, proficiency in Microsoft Office and other software applications commonly used in the industry, such as property management systems. Additionally, knowledge of property law, tax legislation, and commercial property principles is often essential.
Property administrators can be found working across various industries, including financial services sector, technology industry, manufacturing sector, and more. The demand for property administration professionals is widespread due to the need for effective property management in these sectors.
Career development opportunities are available in this field, with many property administrators progressing to senior roles or pursuing careers in related fields such as property law, real estate sales, or property development. With experience and further education, property administrators can also consider opportunities in specialist roles, such as facilities management or asset management.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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