Durban: Administration and Accounts Assistant

Key Job Functions: Bookkeeping Body Corporate Updating cashbooks during the month including reconciliation of payroll, income and expenses Prepare the trial balance and ensure general ledger agrees to subsidiary ledgers. Prepare and process accrual journals where necessary Ensuring invoices are authorized and paid timeously Preparation and distribution of monthly & year end management accounts to trustees Attend to queries raised by trustees on the management accounts Upload the budget following the AGM approval Run levy statements Attend to queries raised by members on levy accounts, this may include preparing reconciliation of transactions for a period as necessary from time to time. Attend to water recovery charges for bodies corporate Prepare for annual audit for assigned bodies corporate General Accounts: Update companies trust account monthly via Rec-X Payroll Processes & HR Support Functions: Monthly, weekly and fortnightly payroll processes Calculating payable hours, overtime, bonuses, increases, expense claims, overtime, advances, loans, leave balances and deductions Calculation of termination – leave and severance pay Generate & collate reports for audits purposes and attend to any arising enquiries Overseeing annual salary reviews and bonuses Supporting and issuing clients with documentation for labour inspections On boarding, reinstatements & terminations. Including drafting new employee contracts and ensuring all supporting documentation is provided Maintaining employee records & ensuring changes are updated in line with internal record-keeping standards Support drafting / formatting misconduct, dismissal, retirement & retrenchment documents Support with arranging disciplinary enquiries Liaising with third parties i.e. Unions, labour brokers & other where necessary Addressing employee enquiries Acquiring staff policies and submitting claims for funeral, provident, retirement, UIF etc. Generating & reconciling reports for payments e.g., PAYE, Provident Fund, loans and other third-party payments Collate, Process and capture monthly and bi-annual submissions of statutory payroll returns, including EMP201 and EMP501, via SARS eFiling and EasyFile. Performing any ad Hoc duties delegated by Management and clients Administration: Diary management AGM related Liaising with, Trustees, Members, Insurance Brokers/Companies, Attorneys, Estate Agents, Auditors etc. Prepare ordinary and special resolutions Attend to and resolve client queries Organizing & preparing all aspects of body corporate Meetings Formatting & distribution of minutes Communications management including emails, telephonic & Letter drafting & formatting Maintaining an effective administrative filing Prepare and submit Approved rules to CSOS for registration