Midrand: HR Administrator posted by Phakisa Holdings

Job Title: HR Administrator

Reporting to: Operations
Seniority Level: Mid-Career (2 – 4 years of experience)
Type: One Month

Job Purpose:

The HR Administrator will provide efficient HR administrative and clerical support to the business as part of a back-office function. The role focuses primarily on maintaining an accurate, confidential, and well-organised HR filing system while ensuring compliance with company policies and HR best practices. This position is ideal for a recent HR graduate seeking hands-on administrative experience within a professional HR environment. The successful candidate must demonstrate maturity, attention to detail, and a strong understanding of confidentiality and accuracy.

Key Responsibilities:

• HR Administration & Filing Support
• Maintain and manage the personnel filing system in line with HR and company standards.
• Safeguard all employee files and sensitive documentation, ensuring strict confidentiality at all times.
• Ensure that all HR files are accurately filed, clearly labelled, and easily retrievable.
• Compile and prepare employee files that are required to be sent to archives in accordance with retention policies.
• Scan physical employee files and create a structured, chronological electronic filing system.
• Ensure electronic records are complete, accurate, and stored securely.

• Reporting & Tracking
• Provide a daily progress tracker on the HR filing system project.
• Highlight any discrepancies, missing documentation, or filing issues to the HR team.
• Support continuous improvement of filing and document control processes.

• General HR Support
• Provide general HR administrative and clerical support as required.
• Assist the HR department with ad hoc administrative tasks.

Minimum Requirements:

• Recent graduate or qualification in Human Resources Management, Industrial Psychology, or a related field.
• Strong administrative and organisational skills.
• High level of accuracy and attention to detail.
• Proven ability to handle confidential information with discretion and professionalism.
• Basic computer literacy with experience in MS Office (Word, Excel, Outlook).
• Ability to work independently and meet deadlines.

Key Competencies:

• Confidentiality and integrity
• Attention to detail and accuracy
• Time management and organisation
• Professional communication
• Ability to work methodically and systematically