Cape Town: Senior Office Administrator posted by The Key Recruitment Group

About the Role

The Key Recruitment Group is seeking an experienced Senior Office Administrator to support the smooth and efficient running of daily office operations for a 12-month fixed-term contract in Cape Town (Black River Park). The successful candidate will act as the main point of contact for office operations, supplier management, staff support, and event coordination.

Key Responsibilities

• Manage and coordinate organisational calendars using Google Calendar and Microsoft Outlook, ensuring meetings, events, and deadlines are effectively scheduled.
• Oversee general office administration, including managing cleaning staff and maintaining a professional office environment.
• Provide basic IT support to staff and liaise with external IT service providers for troubleshooting and technical assistance.
• Source, negotiate with, and manage suppliers to ensure timely delivery of goods and services.
• Coordinate courier services for publications and materials through Postnet.
• Assist with organisational payments by preparing and submitting weekly payment requisitions in line with financial procedures.
• Perform mid-month and month-end reconciliations of company bank cards using Expensify.
• Maintain adequate stock levels of office supplies and manage replenishment of stationery and electronic consumables.
• Plan and coordinate events, including partner meetings, workshops, and conferences.
• Maintain systematic filing and document management using OneDrive and Dropbox.
• Provide additional administrative and operational support as required by senior management.

Requirements

Higher National Diploma or Degree in Office Administration, Business Management, or a related field.

Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Strong experience in event planning, coordination, and stakeholder engagement.

Confident use of digital calendars (Google Calendar and Outlook).

Experience organising and hosting online meetings via Teams, Zoom, and similar platforms.

Basic bookkeeping and financial reconciliation knowledge (advantageous).

Minimum of 10 years experience in office administration, office management, or a senior administrative role.

Qualifications

Formal education/certifications not specified.