Johannesburg: Project Administrator posted by Broll Property Group

ROLE PURPOSE Our people at Broll are our most important assets – we combine world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. As a Project Administrator at Broll, you will provide essential administrative and operational support to project teams while ensuring smooth project execution through coordination, documentation, communication, and process management. This role serves as a key liaison between the Broll team and project stakeholders while maintaining critical project information systems that reflect Broll’s commitment to operational excellence and seamless project delivery. You’ll coordinate project meetings, manage comprehensive documentation, and facilitate communication between project team members, clients, contractors, and vendors while supporting budget tracking and maintaining project databases across all project phases. KEY RESPONSIBILITIES Administrative Support Maintain comprehensive project documentation including contracts, correspondence, meeting minutes, and status reports Coordinate project meetings while preparing agendas, distributing materials, and tracking action items Manage project filing systems and ensure document version control across all project phases Support purchase order processing, invoice verification, and payment coordination Maintain contract documentation and track key contractual requirements and deliverables Communication and Coordination Serve as primary point of contact for project inquiries and correspondence Facilitate communication between project team members, clients, contractors, and vendors Distribute project updates, reports, and critical information to relevant stakeholders in timely manner Coordinate with various departments and external partners to ensure seamless information flow Scheduling and Timeline Management Coordinate project schedules, meetings, and milestone tracking with comprehensive oversight Assist with resource scheduling and availability coordination across project teams Monitor project deadlines and provide regular status updates to project managers and team members Ensure proper timeline management and proactive identification of potential scheduling conflicts Financial and Contract Administration Support budget tracking and expense reporting processes with accuracy and attention to detail Assist with financial documentation and maintain organized records of project expenses Track contractual obligations and ensure compliance with established requirements Coordinate payment processes and maintain financial documentation systems Data Management and Reporting Maintain project databases and tracking systems for optimal data integrity Generate regular project reports, dashboards, and performance metrics Ensure data accuracy and completeness across all project management systems Support decision-making processes through comprehensive data analysis and reporting REQUIRED QUALIFICATIONS Three to five years of administrative experience, preferably in project-based environments Strong proficiency in Microsoft Office Suite, project management software, and database management systems Excellent organizational and time management abilities with strong attention to detail Outstanding written and verbal communication skills for effective stakeholder engagement Ability to multitask effectively and work under pressure in fast-paced environments Strong problem-solving skills and proactive approach to issue resolution PREFERRED QUALIFICATIONS Bachelor’s degree in business administration, project management, or related field Experience with project management software and methodology understanding Background in construction, real estate, or facilities management projects Knowledge of contract administration and financial tracking processes Understanding of document control systems and version management WHAT WE OFFER Competitive salary and benefits package. Opportunities for career growth and professional development. Collaborative work environment with a diverse team of professionals. Chance to work on high-profile retail and commercial projects in Johannesburg and beyond.