Bryanston: Contracting Admin Support

About the Role

We are seeking a highly organized and experienced Contracting Admin Support professional to join our team on a contract basis. The successful candidate will be responsible for providing administrative support to our contracting department, ensuring seamless day-to-day operations.

Key Responsibilities

• Prepare and distribute daily SRM updates
• Add new suppliers and remove inactive suppliers from the SRM
• Update brochure properties on the SRM
• Maintain the Contracting shared inbox, including uploading specials, newsletters, loading instructions, signed contracts, and client-specific supplier rates to SharePoint
• Load bucks room nights onto the Rewards Platform
• Create user accounts, provide user training, and support onboarding
• Manage and resolve queries, including user activations and booking-related enquiries
• Analyse daily exception reports and action required items
• Review product reviews, including pulling reports and following up on reports
• Pull monthly overall usage reports
• Update the Der Engagement Guidelines tracking document
• Maintain and update the contracts tracking document, including received, signed, and countersigned contracts
• Maintain and support Docusign processes, including updates to generic contract templates
• Update and publish the specials document, including supplier content updates and rate changes
• Update and publish the levies document on SharePoint
• Assign product ambassadors to new products on the Extranet
• Pull ticketing system reports and reassign queries to the appropriate teams

Requirements

• Matric / Grade 12 or equivalent
• 1 Year business administration experience
• Knowledge of Southern Africa
• Understanding of Online Competitors, Distribution and consumer purchasing trends
• Tourplan system knowledge
• Microsoft Office (Word, Excel, Outlook, Picture Manager)
• Adobe Reader
• A mature approach when dealing with people
• Capacity for dealing with employers and workers at all levels
• Confidentiality, tact and discretion when dealing with people
• Excellent planning, organizational, analytical and decision-making skills
• Good conflict resolution skills
• Integrity and Honesty when dealing with cash, finances and other business-related matters
• Good command of written and spoken English
• Good interpersonal skills
• Project Management skills
• Good Problem-solving skills
• Negotiation and liaison ability
• Ability to work towards deadlines
• Accuracy and attention to detail
• High Level and good understanding of emotional intelligence

Qualifications

None mentioned.

Salary & Benefits

Not specified.