Job Description
About the Role
Our Client is a leading force in Commercial and Retail Property Management, managing premium office parks, retail centres, and industrial nodes. We are looking for a highly organized and financially astute Debtors Administrator to manage the rental and recovery collections for a prestigious portfolio.
Key Responsibilities
- Rental Invoicing: Generate accurate monthly invoices based on various lease structures (Gross, Net, and Triple Net), ensuring escalations are applied correctly.
- Recoveries (Operating Costs & Utilities): Calculate and invoice monthly recoveries for operating costs, rates and taxes, and utility consumption (water/electricity), ensuring accurate apportionments per lease clauses.
- Collections Management: Proactively manage the debtor’s book to ensure timeous collection of rentals and recoveries. Conduct regular follow-ups with corporate and retail tenants to reduce overdue days.
- Account Reconciliation: Prepare clear and concise reconciliation statements for tenant queries, specifically breaking down disputed operating cost charges.
- Query Resolution: Serve as the primary point of contact for tenant finance departments, resolving complex queries related to arrear rentals, VAT adjustments, and prior year recoveries.
- Legal Handover: Prepare documentation for the handover of defaulting tenants to attorneys or managing agents for legal action and eviction proceedings.
- Reporting: Prepare monthly debtors’ age analysis and cash flow forecasts for Portfolio Managers and Property Owners.
- Tenant Onboarding: Liaise with the leasing team to set up new tenants on the accounting system with correct invoicing parameters and deposit requirements.
Requirements
- Matric / Grade 12 is essential.
- Tertiary qualification in Finance, Accounting, or Property Studies (advantageous).
- Minimum 3 years’ experience as a Debtors Clerk or Accounts Receivable Clerk.
- Essential: Previous experience in a Commercial, Retail, or Industrial Property Management environment.
- Experience managing large corporate tenant accounts and understanding of B2B collections (as opposed to residential consumer collections).
Qualifications
No qualifications mentioned.
Salary & Benefits
No salary information provided.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Property Administrator Jobs in Western Cape
In the Western Cape, South Africa, the property administration industry is a significant sector, with various roles available across different industries. The demand for skilled property administrators continues to grow as the need for efficient and effective property management increases.
Typically, property administrator positions in the Western Cape offer competitive salaries that can range from around R400 000 to R600 000 per annum, depending on factors such as level of experience, size of the company, and industry sector. For example, a junior property administrator with minimal experience may earn on the lower end of this scale, while a senior property administrator with extensive experience and expertise may earn towards the higher end.
Common skills required for property administration roles in South Africa include excellent communication and interpersonal skills, attention to detail, strong organisational and time management skills, proficiency in Microsoft Office and other software applications commonly used in the industry, such as property management systems. Additionally, knowledge of property law, tax legislation, and commercial property principles is often essential.
Property administrators can be found working across various industries, including financial services sector, technology industry, manufacturing sector, and more. The demand for property administration professionals is widespread due to the need for effective property management in these sectors.
Career development opportunities are available in this field, with many property administrators progressing to senior roles or pursuing careers in related fields such as property law, real estate sales, or property development. With experience and further education, property administrators can also consider opportunities in specialist roles, such as facilities management or asset management.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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