Durban: Business Unit Administrator (DBN) posted by DataFin Recruitment

ENVIRONMENT:

A highly structured & process driven Business Unit Administrator is sought by a strong technical Network Specialist to provide structured financial and administrative support to its Digital Business Solution division based in Durban. The role focuses on financial controls, reporting accuracy, governance compliance, and comprehensive administrative coordination. The position supports operational efficiency, financial discipline and providing management with information to support decision-making in an enterprise environment. The successful incumbent must have Matric/Grade 12, 4-7 years experience in a Finance/Operations Administration role within a large enterprise including financial reporting, reconciliations, and expense processing.

DUTIES:

Financial & Operational Administration –

• Support monthly financial processes including cost tracking, accruals, and expense monitoring.
• Assist with income and expense variance analysis.
• Process purchase orders and internal cost allocations in accordance with finance policies, ensuring intercompany billing, and all processing is done timeously and accurately, checking input and output.
• Ensure accurate financial records applicable to this role like gross profit reports, reconciliations of costs and billing, and supporting documentation including contract management.
• Support audit preparation and ensure compliance with internal financial controls.
• Track operational costs against approved budgets and flag variances.
• Initiate the process for all customer and supplier financial transactions.

Business Unit Administration & Governance –

• Maintain structured document management systems for financial, contractual, and governance records.
• Coordinate internal meetings, prepare agendas, and record action items and minutes where needed.
• Ensure adherence to enterprise governance frameworks, policies, and approval processes.
• Support internal audits and compliance reviews.

Travel & Executive Support Management –

• Coordinate domestic and international travel arrangements including flights, accommodation, visas, and car hire.
• Manage Business Unit travel bookings in line with enterprise travel policies and cost controls.
• Prepare travel cost estimates and secure pre-approvals.
• Track travel expenditure and reconcile travel-related expenses.
• Maintain travel records and ensure accurate cost allocation.

Reporting & Data Management –

• Compile monthly financial and operational reports for management.
• Maintain trackers for expenses, travel expenditure, budgets, and approvals.
• Ensure data integrity across finance and reporting systems.
• Identify inefficiencies in administrative and financial processes and recommend improvements.

REQUIREMENTS:

Qualifications

• Matric \ Grade 12 (Compulsory).
• Degree or Diploma in Finance, Accounting, Business Administration, or related field.

Experience/Skills

• 4-7 Years experience in a Finance/Operations Administration role within a large enterprise.
• Experience in ICT, technology, or professional services environments preferred.
• 98% Accuracy in financial reporting, reconciliations, and expense processing.
• Zero material audit findings related to Business Unit administration.
• Timely month-end support aligned to finance close calendars.

Advantageous

• Experience working on Sage X3.

ATTRIBUTES:

• High attention to detail and numerical accuracy.
• Strong planning, organisation, and prioritization skills.
• Ability to operate effectively in a matrixed, corporate environment.
• Professional written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive identification and escalation of cost overruns.
• Travel spends maintained within approved budgets and policy thresholds.
• Calm and dependable under pressure.
• Detail-oriented with strong follow-through.
• Comfortable supporting senior leadership.