Durban: Junior Accounts Clerk posted by Tailormade Solution

About the Role

The Junior Accounts / Purchasing Clerk is a key support role within our Finance Department, responsible for ensuring the accurate processing of financial transactions, procurement administration, and financial analysis to support business operations and decision-making.

Key Responsibilities

• Initiate and process internal purchase requests.
• Raise Purchase Orders (POs) for supplier purchases and creditor payments.
• Liaise with suppliers regarding orders, deliveries, and procurement-related matters.
• Resolve purchase order queries with customers, suppliers, and operational teams.
• Maintain accurate supplier records and update supplier master files on Odoo/Sage Pastel.
• Capture and reconcile cashbook transactions accurately and timeously.
• Process supplier invoices and support creditor payment administration.
• Assist with account reconciliations and general bookkeeping functions.
• Maintain accurate financial records and supporting documentation.
• Update VAT reconciliations and supporting schedules.
• Assist with maintaining compliance with company financial policies and procedures.
• Support the Finance Department during audits and financial reviews.
• Prepare and maintain costing sheets for training projects and client engagements.
• Review and analyse training costs to ensure profitability and cost control.
• Assist in preparing financial forecasts for new projects and initiatives.
• Provide reports, reviews, and financial analysis to support management decision-making.
• Monitor project expenditure against budgets and forecasts.
• Prepare and issue customer quotations on Sage Pastel/Odoo.
• Generate and distribute customer invoices accurately and within agreed timelines.
• Follow up on customer-related financial queries where required.
• Compile and submit financial and operational reports as requested by management.
• Provide analysis and recommendations based on project costing reviews and financial performance.
• Assist in preparing monthly financial reports and forecasting information.
• Perform general office administration and filing duties.
• Maintain accurate electronic and hard-copy records.
• Support the Finance Department with ad hoc administrative and financial tasks.

Requirements

• Grade 12 (Matric) Essential
• Finance, Accounting, Bookkeeping, or related qualification Preferred
• Minimum of 2 years’ experience in an account, finance, or purchasing environment
• Experience working with accounting software such as Sage Pastel, Odoo, or similar ERP/accounting systems
• Experience with procurement, invoicing, and supplier management

Qualifications

No specific qualifications mentioned.

Salary & Benefits

Salary details not specified.