Job Description
About the Role
We are seeking a professional, well-presented, and highly organized Receptionist to be the first point of contact for our business. The successful candidate will ensure smooth front-office operations while providing excellent administrative support.
Key Responsibilities
- Greet and welcome clients, visitors, and guests in a professional and friendly manner
- Manage incoming calls and direct them to the appropriate departments
- Conduct PR calls to clients, ensuring professional communication and relationship building
- Schedule and coordinate appointments, meetings, and bookings
- Maintain and manage the reception area, ensuring it is clean, organized, and presentable at all times
- Oversee day-to-day office administrative duties and ensure smooth office operations
- Manage suppliers, including communication, coordination, and follow-ups
- Receive, verify, and process supplier invoices and statements accurately
- Assist with capturing and maintaining records of invoices and financial documentation
- Follow up on outstanding invoices and resolve discrepancies with suppliers where necessary
- Maintain filing systems (both electronic and manual) for easy retrieval of documents
- Handle incoming and outgoing mail, couriers, and deliveries
- Order and manage office supplies and ensure stock levels are maintained
- Provide general administrative support to management and various departments
- Maintain confidentiality of sensitive company and client information
Requirements
Proven experience as a Receptionist, Administrative Assistant, or similar role
Strong administrative and organizational skills
Excellent verbal and written communication skills
Professional appearance and customer-focused attitude
Ability to multitask and manage time effectively
Basic understanding of invoicing and supplier management
Proficiency in Microsoft Office (Word, Excel, Outlook)
Salary & Benefits
Market-related salary package, based on experience and qualifications
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in eThekwini
In eThekwini, the administrative and clerical sector is a common and essential part of many industries, typically providing support functions to various sectors such as government, finance, technology, and more. Generally, this field offers stable employment opportunities with a broad range of job openings available across various company sizes.
Typically, salaries for admin, clerical, or secretarial positions in eThekwini can vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, entry-level positions usually fall within the R3 000 – R5 000 per month range, while more senior roles may command salaries between R6 000 – R15 000 per month or more, depending on qualifications and expertise. However, it’s essential to note that actual salaries can differ significantly due to various market and company-specific factors.
Common skills required for administrative, clerical, or secretarial positions in eThekwini include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), experience with calendar management and travel coordination, strong communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently. Many employers also place a high value on IT skills, such as knowledge of database management or data entry systems.
The administrative sector is often employed in various industries, including financial services, technology, manufacturing, healthcare, and government sectors. In these fields, admins typically support teams with tasks ranging from customer service and record-keeping to project coordination and data analysis. Additionally, some roles may involve working with confidential information or handling sensitive documents, making discretion and professionalism essential.
For those interested in pursuing a career in administration, there are numerous opportunities for professional development and advancement. Common career progression paths include moving into supervisory or management roles, transitioning into related fields like human resources or accounting, or taking on specialized roles such as executive assistant or project coordinator. Throughout their careers, admins can expect to develop valuable skills and expertise that enable them to adapt to changing environments and advance in their chosen field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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