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Eastern Cape: Receptionist posted by Staff Solutions

Eastern Cape: Receptionist posted by Staff Solutions

Company
Staff Solutions

Location
Eastern Cape

Job Type
Automotive Sales

Job Description

Key Responsibilities:

  • Front Desk Management: Greet, welcome, and direct visitors in a professional manner. Notify relevant personnel of visitor arrivals and maintain a well-organized reception area.
  • Visitor Coordination: Receive, register, and guide visitors through the plant. Operate the plant intercom system and issue PPE and locker allocations as needed.
  • Telecommunication Handling: Manage incoming phone calls, transfer calls, take messages, and handle faxes to ensure prompt and accurate communication.
  • Mail & Courier Services: Receive and distribute letters, parcels, and publicity materials. Regularly check mailboxes and ensure timely internal delivery.
  • Administrative Support: Perform general administrative tasks including filing, laminating, maintaining internal contact lists, and updating business cards and email signatures.
  • Meeting & Hospitality Coordination: Arrange beverages and meals for external guests and staff from other branches.
  • Refreshments Management: Monitor, distribute, and record staff refreshments and supplies.
  • Health & Safety Compliance: Adhere to all health and safety practices, including COVID-19 protocols, and support the Health & Safety Department with related administrative tasks.
  • Policy Adherence: Ensure compliance with company rules, regulations, and disciplinary procedures.
  • Workflow Support: Maintain consistent office workflow and provide support to various departments as required.
  • Ad-hoc Duties: Assist with other administrative or office-related tasks as needed, within the scope of the role.
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Requirements:

  • Matric or equivalent. 
  • Min 1-2 years’ experience in similar position 
  • Excellent in Microsoft office. 
  • Code 8 license
  • Organisation skills.
  • Read and write English
  • Team Player
  • Confident and proactive approach — anticipates issues and requirements.

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