Job Description
About the Role
Helderberg Personnel is seeking an experienced Administrative Coordinator to join their team in the Western Cape region. The successful candidate will be responsible for providing administrative support, managing contracts and invoicing, and ensuring the smooth operation of the company’s day-to-day activities.
Key Responsibilities
- Perform cost calculations on transactions.
- Check that sales contracts are signed.
- Draw up internal sales contracts.
- Invoicing and store necessary documents.
- Email / post invoice to client.
- Make transfers to other marketers.
- Draw up credit notes.
- Create and send pro forma invoices.
- Prepare creditors invoices for payment (POC).
- Load storage invoices on correct contract.
- Load transport invoices on primary cost for loads unloaded in stores.
- Provisions.
- Commissions checked monthly on time.
- Closing of contracts end February and September.
- Six (6) Months reconciliations.
- Handle minor inquiries/complaints as soon as possible.
- New debtors and creditors collection of necessary paperwork.
- Complete inventory report.
- Check inventory in stores with GP inventory.
- Complete request for inventory adjustments where necessary.
- Annual inventory confirmation.
Requirements
- Relevant degree will count in the candidate’s favor.
- At least 2 – 3 years of experience in an administrative or financial role.
Qualifications
- Formal education/certifications (Bachelor’s, LLB, Matric, etc.) are not explicitly mentioned as required.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Administration Jobs in Western Cape
Administration positions are a common requirement across various industries in the Western Cape region of South Africa. Typically, this type of role is involved in supporting operational and administrative tasks, ensuring the smooth running of day-to-day activities within an organisation. Generally, administration roles in Western Cape often involve working closely with teams to provide administrative support, manage data, and maintain records.
The typical salary range for administration positions in Western Cape can vary greatly depending on factors such as experience, company size, and industry sector. Broadly speaking, salaries for administration roles tend to fall within the R300 000 to R600 000 per annum range, although this can vary significantly. For example, entry-level administrative assistants may start at a lower salary point, while experienced professionals in senior administration roles may earn upwards of R800 000 or more.
Common skills required for administration positions include proficiency in Microsoft Office applications, strong organisational and time management skills, ability to maintain confidentiality, excellent communication and interpersonal skills, and attention to detail. Other essential skills often include data entry, record-keeping, and administrative software usage. Typically, organisations also look for candidates with a degree or diploma in business administration, human resources, or a related field.
Administration roles are commonly found across various industries, including financial services sector, technology industry, manufacturing sector, and government departments. In these sectors, administrators play a crucial role in providing support to staff, managing data, and maintaining records. Generally, organisations seek candidates with strong administrative skills who can adapt to different work environments and maintain confidentiality.
Career development opportunities for administration professionals in Western Cape are numerous. Typically, experienced administrators may be promoted to senior roles or take on additional responsibilities within their current organisation. Some may also choose to pursue further education or training to enhance their skills and advance their careers. Others may opt to transition into related fields such as human resources management or project coordination.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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