Gauteng: Debtors Supervisor posted by Ultra Personnel

About the Role

The Debtors Supervisor role is a critical function that requires hands-on operational involvement, strong leadership, and professional engagement with customers and internal stakeholders. The successful candidate will be responsible for managing and supervising the Debtors / Accounts Receivable function across private, public sector, and export customers, ensuring accurate billing, effective collections, reduced debtor days, timely resolution of customer queries, and strict adherence to credit policies to optimize cash flow and minimize bad debt.

Key Responsibilities

• Full accountability for the end-to-end debtor’s process across all customer categories
• Ensure accurate and timely invoices for private, public sector, and export customers
• Review and approve credit notes, debit notes, and account adjustments
• Ensure accurate allocation of receipts and clearing of unapplied cash
• Perform and review monthly debtor reconciliations
• Maintain clean and accurate debtor ledgers
• Ensure Debit Turbo Journals are cleared timeously
• Manage day-to-day collections for private and commercial customers
• Enforce agreed payment terms, credit limits, and credit control procedures
• Follow up on overdue accounts via calls, emails, and formal notices
• Negotiate payment arrangements within approved credit policies
• Resolve billing disputes relating to pricing, discounts, deliveries, or returns
• Work closely with Sales to manage customer risk and ongoing supply

Requirements

• Diploma / Bachelor’s Degree in Credit Management / Finance / Accounting
• 5+ years’ experience in accounts receivable / senior credit control
• At least 2-3 years in a supervisory or team-lead role
• Experience dealing with high-value or complex debtor accounts advantageous
• Experience in the healthcare / pharmaceutical industry is essential
• Experience with local government hospitals and foreign debtors is essential.
• Working knowledge of the GL
• Advanced knowledge of ERP systems (Oracle or similar)
• Advanced Excel skills (age analysis, reconciliations, pivots, reporting)
• Sound knowledge of South African financial reporting standards
• Working knowledge of export documentation, foreign currency billing, and Incoterms