Gauteng: Office Administrator & PA to Country Manager posted by Sixty60 Recruitment

About the Role

Our client, a leading independent international automotive distributor and mobility company with over 70 years of heritage, is seeking a dynamic Office Administrator & PA to join their team. They provide end-to-end automotive solutions, including distribution, retail, service, logistics, and pre-owned sales, across markets in the Middle East, North Africa, Europe, Asia, and Africa. They partner with top global OEM brands, such as Toyota, Lexus, BYD, MG, and Changan, offering a full ownership experience from financing to servicing.

Key Responsibilities

• Manage the Country Manager’s diary, appointments, travel arrangements, and meeting schedule.
• Serve as the primary point of contact for internal and external stakeholders, screening and prioritising calls, emails, and correspondence.
• Prepare meeting packs, briefing notes, minutes, and ensure timely follow-up on action items.
• Support the preparation and formatting of reports, documents, and presentations.
• Maintain strict confidentiality and exercise sound judgement when handling sensitive information.
• Oversee day-to-day office administration, including stationery, consumables, catering, and maintenance services.
• Process purchase orders, coordinate with vendors, and ensure procurement compliance and cost efficiency.
• Manage filing systems, asset registers, inventory tracking, access control, and office equipment.
• Arrange local and international travel for staff and visitors, including flights, accommodation, transfers, and visas.
• Coordinate logistics for internal meetings, workshops, and corporate events, ensuring rooms are prepared and presentable.
• Assist with visitor schedules to provide a professional and welcoming experience.
• Liaise across departments (Finance, HR, Marketing, Legal, etc.) to support administrative and operational requirements.
• Facilitate effective communication between the Country Manager’s office and internal teams.
• Support internal communication, document control, and administrative workflow across the office.

Requirements

• Matric
• Diploma or Bachelor’s Degree in Business Administration, Office Management, or related field
• 3–5 years of relevant administrative or executive assistant experience, preferably in a corporate or automotive environment
• Strong proficiency in MS Office
• Excellent written and verbal communication skills in English and Afrikaans
• Valid driver’s licence

Qualifications

• Completed Bachelor’s Degree in Business Administration or related field