Job Description
About the Role
AF Consulting is seeking a highly organized and detail-oriented Receptionist & Company Secretary / Trust Administrator to join our team in Hermanus, Western Cape. The successful candidate will be responsible for providing exceptional front office and client experience, as well as supporting the administration of trusts and company secretarial duties.
Key Responsibilities
- Welcome clients and visitors warmly and professionally
- Manage incoming calls and queries efficiently
- Prepare and coordinate refreshments for meetings
- Handle and reconcile petty cash
- Maintain accurate filing systems (physical and digital)
- Keep client records and databases up to date
- Assist with onboarding and offboarding of clients
- Track and update submission statuses for compliance-related work
- Order office supplies and manage stock
- Coordinate post, couriers, and deliveries
- Ensure the office environment is professional and well maintained
- Assist with registration, amendment, and deregistration of trusts
- Maintain statutory and legal trust records
- Follow up with the Master’s Office to ensure submissions are processed
- Keep Beneficial Ownership information accurate and up to date
- Handle company registrations, amendments, and deregistrations
- Maintain statutory records, including share registers and resolutions
- Process director changes and share transfers
- Submit annual returns and ensure ongoing compliance
- Assist with registrations (e.g., UIF and Compensation Fund)
- Track deadlines and ensure timely submissions
- Maintain accurate compliance records
Requirements
- High school certificate or equivalent
- 2+ years of experience in a receptionist, administrative, or trust administration role
- Excellent organizational and time management skills
- Ability to multitask and prioritize tasks efficiently
- Strong communication and interpersonal skills
- Bilingual skills (required)
- Proficient in Microsoft Office and other software applications
Qualifications
- Bachelor’s degree in Business Administration or related field (desirable)
Salary & Benefits
Salary to be discussed.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Office Automation Jobs in Western Cape
In the Western Cape region, office automation positions are in high demand across various industries, typically requiring a blend of technical and administrative skills. Generally, these roles involve automating and streamlining business processes to increase efficiency and productivity.
Typically, salaries for office automation professionals in the Western Cape range from approximately R200 000 to R500 000 per annum, depending on factors such as experience, company size, industry sector, and specific job requirements. However, it’s essential to note that actual salaries can vary significantly due to these varying factors. Additionally, bonuses, benefits, and other perks can also impact the overall remuneration package.
Common skills required for office automation roles include proficiency in software applications such as Microsoft Office, Google Suite, and industry-specific tools; strong analytical and problem-solving abilities; excellent communication and interpersonal skills; attention to detail and organisational skills; and experience with automation technologies such as workflows, macros, and scripts. Other essential skills may include data analysis, reporting, and business acumen.
Office automation professionals are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public administration. These roles often require adaptability and flexibility to work in different departments or teams, and to support various stakeholders across the organisation.
Career development opportunities for office automation professionals in the Western Cape are plentiful, with many organisations offering training and development programs to enhance technical skills and business acumen. Typically, career progression paths may include specialist roles such as process analyst, workflow manager, or automation consultant, or more senior positions like team leader or department head. Generally, experience, leadership potential, and a commitment to ongoing learning and professional development are key factors in advancing one’s career in this field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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