Johannesburg: HR & Administrator (Living with a Disability)

About the Role

A well-established manufacturing company is seeking a detail-oriented and proactive HR & Administrator living with a disability to join our team. This role will support the full HR function and provide administrative coordination within a fast-paced factory environment, supporting our Employment Equity Plan.

Key Responsibilities

• Maintain accurate employee records (contracts, leave, disciplinary records, medicals, training records)
• Draft employment contracts and ensure compliance with BCEA minimum standards (hours, overtime, leave provisions)
• Coordinate onboarding and induction of new employees, including factory safety induction
• Monitor attendance registers, absenteeism, and timekeeping systems
• Capture and verify payroll inputs (overtime, leave, shift allowances)
• Administer leave records (annual, sick, family responsibility leave)
• Assist with exit processes (resignations, dismissals, retirements)
• Provide administrative support during disciplinary hearings and grievance processes in line with the Labour Relations Act
• Prepare documentation for warnings, hearings, and CCMA referrals (where applicable)
• Support Employment Equity reporting and assist with EE Plan monitoring
• Maintain compliance files for inspections (Department of Labour, bargaining council audits)
• Ensure statutory submissions are prepared (UIF, SDL, COIDA documentation)
• Assist with shift scheduling administration and workforce planning
• Maintain training records for machine operators and production staff
• Coordinate medical fitness assessments for production employees
• Ensure PPE issuance records are maintained in collaboration with Safety Officer
• Support skills development and SETA-related documentation
• Maintain OHS records, incident logs, and training registers
• Assist with safety committee administration and meeting minutes
• Track IOD (Injury on Duty) documentation and reporting
• Ensure compliance with Occupational Health & Safety requirements within the factory
• Manage filing systems (manual and electronic)
• Prepare HR reports (headcount, absenteeism, overtime, turnover)
• Coordinate meetings, prepare agendas, and record minutes
• Manage procurement of office supplies
• Maintain confidentiality and POPIA compliance in all recordkeeping

Requirements

• National Diploma or Degree in Human Resources / Business Administration
• 2–4 years’ HR administrative experience (manufacturing environment advantageous)
• Knowledge of South African labour legislation
• Proficiency in MS Office and HR systems
• Strong organisational and communication skills
• Ability to handle confidential information professionally

Qualifications

• None mentioned

Salary & Benefits

• Not specified