Johannesburg: PA to Executive Manager: Corporate Services (3 Months Contract)

About the Role

We are seeking a highly skilled and experienced Personal Assistant (PA) to join our Corporate Services team in Johannesburg. The successful candidate will provide administrative support to the Executive Manager: Corporate Services for a period of 3 months on a contract basis.

Key Responsibilities

• Plan and schedule the Corporate Services Office’s annual, quarterly, monthly, weekly, and daily plans and tasks as required.
• Schedule and coordinate meetings in the Corporate Services Office’s diaries as required.
• Identify meetings that the Executive Manager: Corporate Services cannot attend and recommend alternative attendees as required.
• Manage meetings to ensure they are well-coordinated and organized, including all meeting logistics.
• Develop and update the departmental annual calendar with all key engagements and deliverable deadlines, implement reminders, and coordinate that all calendar deliverables are received on time and to standard by the agreed dates.
• Coordinate leave applications for relevant staff members and submit to Executive Manager: Corporate Services for approval.
• Ensure smooth daily functioning and operations of the Executive Manager: Corporate Services office.
• Collate all Operational reporting documents from the Corporate Services Team for submission to Executive Manager: Corporate Services.
• Draft meeting documentation, including minutes, agendas, matters arising, resolutions, and meeting invitations, submit for approval, and distribute within agreed turnaround time.
• Capture action items and email to Corporate Services within 2 days.
• Assist the Executive Manager: Corporate Services on administrative requirements within deadlines.
• Edit and quality assure all external written communications via the Executive Manager: Corporate Services Office.
• Engage and communicate directly with CEO, Executive Management, Management, and related stakeholders, on behalf of the Executive Manager: Corporate Services as required.
• Represent Executive Manager: Corporate Services on first contact, including responding to communication professionally.
• Build influential relationships with stakeholders to support effective and efficient processing of INSETA requirements as required.
• Resolve stakeholder queries and complaints in a manner that maintains stakeholder relationships.
• Coordinate travel, accommodation, and car hire for the Executive Manager: Corporate Services and Corporate Services team as required and as per policy.
• Coordinate domestic and international travel as required.
• Capture and maintain the Executive Manager: Corporate Services’ travel logbook.
• Reconcile travel spend with allocated budget monthly.
• Provide any other administrative support as required.

Requirements

• Minimum Requirement: Grade 12 or equivalent plus NQF 6 Administration Management Qualification.
• Preferred Requirement: NQF 7 qualification in Business Management or Public Sector Management.
• Experience:
• Minimum Requirement: A minimum of 5 years relevant experience in supporting Executives in a PFMA environment.
• Preferred Requirement: Relevant experience in a Public Sector/Seta environment.

Qualifications

• Minimum Requirement: Knowledge and understanding of the PFMA and NT regulations.
• Preferred Requirement: Knowledge and understanding of the appropriate legislative and regulatory frameworks (PPPFA, BBBEE etc.).

Salary & Benefits

• Salary information not provided.