Job Description
About the Role
We are seeking an experienced Administrative Assistant to join our team in Port Elizabeth. As a key member of our administrative team, you will be responsible for ensuring the smooth day-to-day operations of our business. You will work closely with various departments to ensure that all tasks are completed efficiently and effectively.
Key Responsibilities
- Stock Issuing
- Receive and process stock release requests
- Capture picking slips and GIVs (Goods Issued Vouchers)
- Request invoices and add any additional charges
- Ensure all required documents (including weighbridge and transport docs) are attached to completed GIVs
- Stock Receiving
- Collect and check all relevant documents from suppliers/transporters
- Capture pre-advice and print pallet labels
- Capture GRVs (Goods Received Vouchers) and related charges
- Ensure all required documents (including weighbridge and transport docs) are attached to completed GRVs
- General Administration
- Filing, scanning, and emailing documents
- Assist with stock take preparation
- Communicate with Sales if there are issues with stock releases
- Answer and direct phone calls
- Support smooth day-to-day admin operations
- Perform any other related duties as required
Requirements
- Matric (Grade 12)
- Relevant qualification (advantageous)
Qualifications
- None mentioned in the original job description.
Salary & Benefits
- No information available.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Nelson Mandela Bay
In Nelson Mandela Bay, the administrative sector plays a vital role in supporting various industries and sectors. Generally, this field is expected to continue growing as businesses seek to outsource non-core functions to specialized service providers. Typically, companies require skilled administrative professionals to manage their day-to-day operations, ensuring efficient workflows and effective communication.
Salaries for administrative positions in Nelson Mandela Bay can vary widely depending on factors such as experience, company size, industry sector, and level of expertise. While broad ranges are difficult to provide due to the variability, common salary expectations generally fall within the R300 000 – R600 000 per annum range, with senior roles and those in larger companies often commanding higher remuneration packages.
Common skills required for administrative positions in this region include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), excellent communication and interpersonal skills, strong organizational and time management abilities, attention to detail and accuracy, basic bookkeeping and accounting knowledge, and the ability to work independently with minimal supervision. Additionally, having a degree or diploma in business administration, secretarial studies, or a related field can be beneficial.
Administrative roles are commonly found in various industries such as financial services sector, technology industry, manufacturing sector, public sector, and healthcare. These sectors often require specialized administrative support, including human resources management, payroll processing, customer service, data entry, and general office administration.
For career development purposes, administrative professionals can progress to more senior roles within their current company or explore opportunities in related fields such as business management, human resources, or project coordination. Many companies also offer training and development programs to help employees enhance their skills and advance their careers. Typically, with experience and continuous learning, administrative professionals can move into supervisory or management positions, take on more strategic roles, or transition into related fields like operations management or entrepreneurship.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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