Port Elizabeth: Personal Assistant posted by Performit Personnel

Job Purpose:
We are seeking a highly organized, proactive, and adaptable Administrator / Personal Assistant / Business Support professional to join our team. This role involves providing administrative support to our Team and the wider business, ensuring smooth day-to-day operations, and assisting in a range of administrative activities.

Key Responsibilities:
1. Personal Assistant Duties:
– Managing calendars and scheduling meetings.
– Organizing travel arrangements, including flights, accommodations, and itineraries.
– Preparing and editing documents, reports, and presentations.
– Acting as the point of contact between management and internal/external stakeholders.

2. Administrative Support:
– Managing office supplies, equipment, and general office maintenance.
– Handling incoming correspondence and emails, ensuring prompt responses.
– Assisting with filing, documentation, and record-keeping.
– Processing expenses, invoices, and handling administrative requests.

3. Business Support:
– Supporting business processes such as team communication, planning, and reporting.
– Assisting with research, project coordination, and other ad-hoc business tasks.
– Coordinating team events, training sessions, and internal meetings.
– Preparing and distributing business reports, summaries, and documentation.

Qualifications and Skills
– Education: Min Matric but a relevant degree or diploma in business administration, office management, or related field would be advantageous.
– Experience:
– Proven experience in an administrative, personal assistant, or business support role.
– Skills:
– Excellent organizational skills and attention to detail.
– Strong verbal and written communication skills.
– Ability to handle multiple tasks, prioritize workloads, and meet deadlines.
– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
– Strong problem-solving skills and a proactive attitude.
– Personal Attributes:
– High level of discretion and confidentiality.
– Professional demeanor and the ability to work well under pressure.
– A team player with strong interpersonal skills.

Benefits:
– Competitive salary and benefits package.
– Supportive and dynamic team environment.