South Africa: Administrator

LOCATION: Hilton, KwaZulu-Natal ROLE OVERVIEW An established manufacturing and distribution business based in Hilton is seeking a mature, highly competent Administrator to support front-office operations while managing procurement, stock control and compliance administration. This is a key, hands-on role within a structured production and supply environment. The successful candidate will be responsible for ensuring the smooth day-to-day running of the office, maintaining accurate stock and purchasing records, and supporting audit and compliance processes. The role requires a candidate with a solid administrative background within manufacturing, production, technical or distribution environments who is comfortable working across multiple functions and systems. KEY RESPONSIBILITIES Front Office & General Administration Manage reception and front-of-house operations Handle incoming calls, emails and client/supplier queries Provide administrative support to management and operations Maintain filing systems, documentation and records Coordinate couriers, deliveries and general office logistics Assist with reporting and general office coordination Procurement & Supplier Administration Raise and manage purchase orders Liaise with suppliers regarding pricing, orders and deliveries Track outstanding orders and follow up on lead times Maintain supplier records and documentation Ensure procurement aligns with operational requirements Assist with cost tracking and procurement reporting Stock Control & Inventory Maintain accurate stock records and inventory systems Capture stock movements and reconcile discrepancies Assist with stock takes and reporting Ensure all stock documentation is accurate and audit ready Work closely with operations and stores teams Audit & Compliance Maintain documentation for internal and external audits Ensure administrative and stock processes align with compliance requirements Support quality, safety and regulatory documentation Assist in preparation for audits and inspections Maintain accurate record-keeping across departments Systems & Reporting Capture data across various internal systems Generate reports for management Maintain databases and ensure accuracy of information Assist with continuous improvement of administrative processes REQUIREMENTS Minimum 5 years’ experience in a senior administrative/operations support role Strong background in manufacturing, production, technical, agricultural, or distribution environments Proven experience in procurement and stock control administration Experience supporting audits and compliance processes Advanced proficiency in Microsoft Office (Excel essential) Experience working on multiple systems/software platforms Highly organised with strong attention to detail Mature, reliable and able to work independently Strong communication and interpersonal skills Own reliable transport and ability to travel to Hilton daily