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South Africa: Executive Assistant & Property Support Administrator – Steenberg/Westlake/S-Subs (office-based) posted by Elev8

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Job Description

About the Role

Elev8, a boutique and highly reputable Commercial Property Management Firm, is seeking a highly organized, detail-oriented, friendly and approachable professional Executive Assistant to support the Managing Director, Partner and wider management team in this dual-role of providing executive support while contributing to property management functions.

Key Responsibilities

  • Manage diaries and calendars, schedule appointments, prepare agendas and take meeting minutes
  • Act as the first point of contact for internal and external stakeholders
  • Prepare documentation, maintain filing systems and handle general administration
  • Handle sensitive and confidential information with professionalism and discretion
  • Manage vehicle-related administration including license renewals, sales, and number plates
  • Oversee insurance policies, including updates, claims submissions and tracking
  • Provide family-related administrative support where required
  • Assist with travel arrangements and transport coordination
  • Provide basic IT and administrative support
  • Ensure clear approvals are obtained for all quotes, invoices and work undertaken
  • Oversee office management including stationery, supplies, petty cash, cleaning, equipment and service providers
  • Anticipate needs and resolve issues efficiently and proactively

Requirements

  • Matric certificate or equivalent; relevant tertiary qualification advantageous
  • Minimum of 5 years’ experience as an Executive Assistant or Personal Assistant or Office Manager, with exposure to commercial property administration or facilities or a related field
  • Working knowledge of lease agreements, commercial property and facilities operations
  • Strong organisational skills with exceptional attention to detail
  • Excellent communication and interpersonal skills
  • Proficiency in MS Office (Word, Excel, Outlook) and ideally experienced with MAC operating systems
  • Tech-savvy with the ability to quickly adapt to new software and systems
  • Ability to multitask, prioritise, and manage time effectively in a fast-paced environment
  • High level of professionalism and discretion when handling sensitive information
  • Valid driver’s license and own transport
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Salary & Benefits

R30 000 – R35 000 Per Month Negotiable based on Qualification and Years of relevant experience

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Estate Agent Jobs in South Africa

Estate Agent positions are an integral part of the South African real estate industry, with a dynamic job market trend expected to continue driven by urbanisation and housing demand growth. The sector typically experiences fluctuation in terms of new listings and sales volumes, influenced by factors like economic stability and interest rates. Generally, this industry is considered stable and secure, with a strong demand for skilled agents.

In terms of remuneration, salary ranges for Estate Agents vary widely depending on experience, company size, and the specific sector or market they operate in. Typically, experienced agents can expect to earn between R200 000 and R500 000 per annum, although this range can extend far beyond these figures. However, it’s essential to note that actual salaries can differ significantly due to various factors such as the agent’s level of experience, the size and type of agency they work for, and the specific market or industry sector in which they operate.

Common skills required for Estate Agents include excellent communication and interpersonal skills, a strong understanding of local market trends and property values, proficiency in sales techniques and negotiation strategies, and technical knowledge of digital platforms used in real estate transactions. Additionally, having basic computer literacy and strong organisational skills are often essential requirements. Often, agencies also value agents who possess a valid FNB Real Estate Salesperson Registration or equivalent qualifications.

The South African real estate industry is diverse and encompasses various sectors such as residential sales, commercial property, industrial and agricultural estates. The financial services sector, technology industry, manufacturing sector, and agriculture are among the common industries that commonly employ these roles. Typically, agencies may also require agents to work flexible hours, including evenings and weekends.

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For those looking to start or advance their careers in Estate Agency, there are various opportunities for professional development and career progression. Typically, this involves obtaining relevant certifications and qualifications, such as the FNB Real Estate Salesperson Registration, and gaining experience through on-the-job training and mentorship programs.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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