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South Africa: Executive Personal Assistant (Pa)

Date 2025-01-23
Job Title Executive Personal Assistant (Pa)
Employer
More Information
Salary 400 000
Category Admin Clerical Secretarial
Location ZA
/ South Africa

Job Summary

To provide high-level administrative and strategic support to the Managing Director, ensuring smooth day-to-day operations. The Executive PA will act as the MDs right-hand, managing schedules, communication, and strategic initiatives while upholding confidentiality and professionalism. Key

Responsibilities:

Executive Support Manage and maintain the MDs schedule, including appointments, meetings, and travel arrangements. Act as a point of contact between the MD and internal/external stakeholders. Prepare reports, presentations, and correspondence on behalf of the MD. Handle sensitive and confidential information with discretion. Administrative Management Oversee the organization of the MDs office, ensuring effective systems are in place. Coordinate agendas and documentation for board and management meetings. Prepare minutes and follow up on action points from meetings. Screen and prioritize emails, calls, and requests for the MDs attention. Project Coordination Support the MD in managing strategic projects, including monitoring timelines and deliverables. Assist in researching and compiling data for business cases and presentations. Liaise with various departments to ensure alignment on key initiatives. Stakeholder Engagement Build and maintain relationships with internal and external stakeholders. Coordinate and manage events, client meetings, and executive briefings. Represent the MD in a professional manner in all interactions. Education and Experience: Relevant tertiary qualification in Business Administration, Office Management, or a related field. 15 years of experience as a PA or Executive Assistant, preferably supporting C-suite executives. Skills: Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize in a fast-paced environment. Strong problem-solving and decision-making skills. Personal Attributes: High level of professionalism and discretion. Proactive and results-driven with a strong sense of initiative. Strong interpersonal skills with the ability to build relationships at all levels. Resilient and adaptable to changing priorities. Key Performance Indicators (KPIs): Timely and effective management of the MDs schedule and correspondence. Accuracy and quality of prepared documents and reports. Efficiency in coordinating meetings, travel, and events. Stakeholder satisfaction and positive feedback on interactions. Successful support and execution of strategic projects. Temp – Full-time position; occasional after-hours work may be required. Must be based close to work. Monday Friday 07:00 17:00 Own reliable transport.

Executive Personal Assistant (Pa) position available in ZA, South Africa. This job position was posted by . The job has been posted on 2025-01-23 in the Admin Clerical Secretarial category

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