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Stellenbosch: Conferencing Administrator

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Job Description

Location: Stellenbosch Job Summary The Conferencing Administrator oversees the end-to-end execution of corporate events and conferences. This role balances high-level administrative correspondence with hands-on coordination, ensuring every event is planned meticulously and hosted professionally from start to finish. Key Responsibilities Event Setup & Hosting Lead the physical setup of conference rooms, ensuring all layouts meet client specifications. Coordinate audio-visual requirements, equipment testing, and stationery placement. Act as the primary host and point of contact during live events to manage logistics and guest needs. Monitor catering schedules and break-out sessions to ensure seamless transitions Administrative Duties Manage all conference-related correspondence, including inquiries, bookings, and confirmations. Prepare detailed quotes, contracts, and invoices for clients. Reconcile supplier accounts with payable records and resolve billing queries promptly. Capture all supplier invoices and assist with balance sheet reconciliations. Maintain accurate records of client logs, stocktake, and inventory for conferencing assets Performance & Reporting Compare monthly regional performance to budget and prepare forecasts for P&L meetings. Assist the General Manager with the completion of the annual conferencing budget. Manage debtors and creditors, ensuring the timely collection of outstanding payments. Maintain the casual wage float and authorize/sign documentation for wage payments where applicable Requirements Experience: Previous experience in conferencing administration, hospitality, or event coordination. Communication: Strong professional writing skills for client correspondence and excellent verbal communication for switchboard and guest management. Technical Skills: Ability to troubleshoot basic AV equipment and proficiency in office administration software. Attributes: Highly organized, detail-oriented, and capable of resolving queries promptly under pressure. The successful candidate will be required to step in and assist with other duties in other departments.

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How to Apply

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About Catering / hospitality Jobs in Cape Winelands

The Cape Winelands are renowned for their stunning natural beauty and rich history, making it a popular destination for tourists and locals alike. In this region, the catering and hospitality industry is a significant contributor to the local economy, providing employment opportunities in various roles. Typically, professionals working in this field can expect a dynamic and fast-paced work environment, with a strong focus on customer service and attention to detail.

When it comes to salary expectations, it’s generally common for entry-level positions in catering and hospitality to fall within a broad range of R20 000 – R40 000 per annum, depending on the specific role, industry sector, and company size. Experience, qualifications, and performance can significantly impact actual salaries, with senior roles often commanding higher salaries. It’s also worth noting that salaries may vary widely between companies, so it’s essential to research specific job openings and negotiate salaries accordingly.

In general, common skills required for catering and hospitality roles include excellent communication and interpersonal skills, the ability to work well under pressure, attention to detail, and a strong focus on customer service. Typically, hospitality professionals also need to be adaptable, flexible, and able to think on their feet. In addition to these essential skills, knowledge of food preparation, presentation, and safety protocols is often expected for roles in restaurants, cafes, and hotels.

The Cape Winelands cater to various industry sectors, including the tourism industry, which is one of the largest employers in the region. Financial services sector companies also frequently require catering and hospitality staff, as well as some manufacturing sector businesses that need personnel with specific skills. Career development opportunities are often available through training programs, mentorship schemes, and internal promotions, allowing professionals to advance their careers and take on more senior roles.

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In terms of career progression, common paths include working as a server or hospitality assistant before moving into more senior roles such as a restaurant manager or events coordinator. With experience and additional qualifications, professionals can also pursue specialized fields like food safety management or hotel operations management.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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