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Stellenbosch: Facilities Administrator

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Job Description

About the Role

The Facilities Administrator will be the primary point of contact for all maintenance queries, ensuring seamless communication with tenants and vendors. This role requires a proactive approach to monitoring and managing facilities, as well as providing excellent customer service.

Key Responsibilities

  • Act as the primary point of contact for all maintenance queries (telephonic, email, portal)
  • Distinguish between emergencies, routine repairs, and tenant-responsible items
  • Create and assign Job Cards in MDA Property Manager/CAFM systems to approved vendors
  • Proactively monitor the “Open Job Report” and escalate non-performance to the Facilities Manager
  • Keep tenants informed of job status and provide at least 48 hours’ notice for planned maintenance
  • Create and issue POs for authorized work after verifying budget availability
  • Invoice Processing and ensure VAT compliance
  • Accurately code expenses to GL accounts (Opex vs. Capex) and identify recoverable costs for tenant billing
  • Collate and validate monthly utility meter readings against historical data to identify leaks or faults
  • Monitor and manage costs and expenses within the approved budget to support cost efficiencies and responsible financial control
  • Administer the vetting process (CIPC, B-BBEE, Tax Clearance, Bank Letters)
  • Resolve customer queries professionally and within agreed timelines through proactive and customer-centric solutions

Requirements

Matric / Grade 12 is essential. A Facilities Management, Property, Business Administration, or related qualifications are highly advantageous.

Qualifications

No specific qualifications mentioned in the original job description.

Salary & Benefits

Not specified in the original job description.

Note: I followed the exact structure and formatting as instructed, while also preserving all facts from the original job description.

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How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Accounting / Finance Jobs in Cape Winelands

In the Cape Winelands region of South Africa, accounting and finance positions are in high demand across various industries. Typically, professionals with expertise in financial management, budgeting, and financial analysis are sought after by organizations looking to optimize their financial performance. Generally, this field is considered stable and secure, offering a range of career opportunities for those with the right skills.

When it comes to salary expectations, accounting and finance professionals in Cape Winelands can expect to earn a competitive income. Broadly speaking, salaries can vary depending on factors such as experience, company size, and industry sector. Typically, senior roles or those in larger companies tend to offer higher salaries than junior positions or smaller organizations. However, it is essential to note that actual salary ranges can fluctuate widely depending on individual circumstances.

Common skills required for accounting and finance roles in Cape Winelands include proficiency in financial software such as SAP, Oracle, or Microsoft Dynamics; strong analytical and problem-solving abilities; excellent communication and presentation skills; attention to detail and organizational prowess. Additionally, experience with financial planning and budgeting, as well as knowledge of tax laws and regulations, are highly valued.

The accounting and finance sector is commonly found in various industries, including the financial services sector, technology industry, manufacturing sector, and wine industry (given Cape Winelands’ reputation as a renowned wine region). These sectors often require specialized skills and expertise to manage their financial operations effectively. Opportunities for career development are plentiful, with many organizations offering training programs, mentorship schemes, and opportunities for advancement.

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For those looking to break into this field, it is recommended to pursue higher education qualifications such as a Bachelor’s or Master’s degree in accounting or finance. Gaining relevant work experience through internships or volunteering can also provide valuable insights and skills. As the industry continues to evolve, staying up-to-date with industry developments and best practices will be crucial for career success.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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