Stutterheim: Administrative Support Intern (1 year FTC) posted by Staff Solutions

About the Role

The Administrative Support Intern position at Staff Solutions offers a unique opportunity for a motivated individual to gain hands-on experience in administrative support, coordination, and communication. As an intern, you will be working closely with executive members of the company, providing administrative assistance and support to ensure seamless operations.

Key Responsibilities

• General secretarial duties and diary management of executives.
• Scheduling and managing appointments for executives.
• Coordinate internal and external meetings, events, and stakeholder engagements.
• Prepare minutes and follow up on action items from scheduled meetings.
• Prepare documents, presentations, briefing packs, and reports.
• Front office contact management and stakeholder liaison.
• Data capture, report writing, and basic data analysis.
• Public relations support where assigned.
• Communication and coordination with shareholders, board directors, and team members at all levels.
• Perform administrative tasks & render administrative support to the Exco members.
• Manage email correspondence and incoming communications, prioritising urgent matters.
• Maintain confidential records and handle sensitive information with discretion.
• Project management follow-up and coordination of EXCO activities.
• Conduct research, compile data, and prepare summaries for executive decision-making.
• Liaise with internal teams and external partners on behalf of executives.
• Make travel arrangements and book flights when required for executives.

Requirements

• Holds a relevant tertiary qualification focused on administration, communication, public relations, management assistance, business management and/or secretarial duties.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Strong verbal and written communication skills.
• Must demonstrate strong isiXhosa and English language skills written, reading and speaking.

Qualifications

No formal education or certifications are required for this position.