Stutterheim: Administrative Support Intern (1 year FTC) posted by Staff Solutions

• General secretarial duties and diary management of executives. 
• Scheduling and managing appointments for executives. 
• Coordinate internal and external meetings, events, and stakeholder engagements. 
• Prepare minutes and follow up on action items from scheduled meetings. 
• Prepare documents, presentations, briefing packs, and reports  
• Front office contact management and stakeholder liaison. 
• Data capture, report writing, and basic data analysis. 
• Public relations support where assigned.
• Communication and coordination with shareholders, board directors, and team members at all levels 
• Perform administrative tasks & render administrative support to the Exco members. 
• Manage email correspondence and incoming communications, prioritising urgent matters  
• Maintain confidential records and handle sensitive information with discretion  
• Project management follow-up and coordination of EXCO activities. 
• Conduct research, compile data, and prepare summaries for executive decision-making  
• Liaise with internal teams and external partners on behalf of executives 
• Make travel arrangements and book flights when required for executives

Job Requirements: 

• Holds a relevant tertiary qualification focused on administration, communication, public relations, management assistance, business management and/or secretarial duties 
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) 
• Strong verbal and written communication skills.  
• Must demonstrate strong isiXhosa and English language skills written, reading and speaking 
• An energetic individual who functions well under pressure.
• High level of attention to detail and be accurate in performance of all duties. 
• Excellent organisational and time-management abilities. 
• Must be willing to work overtime as and when required. 
• Must be a self-starter, be pro-active and use initiative.  
• Ability to multitask and prioritise tasks. 
• Exceptional communication and interpersonal skills. 
• Ability to work independently and meet deadlines under pressure. 
• Professional with the ability to interact confidently at executive and board level. 
• Willingness and ability to travel when required.