Stutterheim: Administrative Support Intern (1 year FTC) posted by Staff Solutions

About the Role

The Administrative Support Intern role at Staff Solutions is an exciting opportunity for a motivated individual to gain hands-on experience in providing administrative support to executives. As an intern, you will be responsible for managing the day-to-day operations of the office, coordinating meetings and events, and providing exceptional customer service.

Key Responsibilities

• General secretarial duties and diary management of executives.
• Scheduling and managing appointments for executives.
• Coordinate internal and external meetings, events, and stakeholder engagements.
• Prepare minutes and follow up on action items from scheduled meetings.
• Prepare documents, presentations, briefing packs, and reports.
• Front office contact management and stakeholder liaison.
• Data capture, report writing, and basic data analysis.
• Public relations support where assigned.
• Communication and coordination with shareholders, board directors, and team members at all levels.
• Perform administrative tasks & render administrative support to the Exco members.
• Manage email correspondence and incoming communications, prioritising urgent matters.
• Maintain confidential records and handle sensitive information with discretion.
• Project management follow-up and coordination of EXCO activities.
• Conduct research, compile data, and prepare summaries for executive decision-making.
• Liaise with internal teams and external partners on behalf of executives.
• Make travel arrangements and book flights when required for executives.

Requirements

• Holds a relevant tertiary qualification focused on administration, communication, public relations, management assistance, business management and/or secretarial duties.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Strong verbal and written communication skills.
• Must demonstrate strong isiXhosa and English language skills written, reading and speaking.
• An energetic individual who functions well under pressure.

Qualifications

No specific qualifications mentioned.