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South Africa: Office Assistant

South Africa: Office Assistant

Posted on 2025-04-25 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location ZA  / South Africa

Job Summary

Are you a highly organised Office Assistant who can multi-task, manage various administrative tasks that can also take charge of the general office logistics? Please forward us our CV You will assist a team with general administration duties, follow up on various suppliers and team members, organise all activities and be the go-to person for all. Requirements: Matric with a valid Drivers license – no need for a car Excellent communication skills both written and verbal Computer literate Strong numerical skills Highly organised and a team player Duties: Diary Management, schedule of meetings and appointments Travel arrangements General administration Assist with document management – hard copy and electronic Assist with all the logistics, procurement and daily running of the department Manage service providers with feedback and instructions Assist with visitor”s parking arrangements and meetings Assist team with various administrative duties for a seamless management of the team”s output General ad hoc duties – administrative and arranging functions This exciting role is for a strong support person that can multitask, keep all the balls in the air and enjoys being the person in the team that can assist and organise all. This role is office based in an creative environment with a team that is kind, hard working and results driven. We would like to hear from you.

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South Africa: Office Assistant

South Africa: Office Assistant

Posted on 2025-04-23 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location ZA  / South Africa

Job Summary

Essential Functions: Provides general office support with a variety of clerical activities and related tasks. You will be responsible for (but not limited to): Answering incoming calls and direct calls to appropriate staff members. Email distribution and flow of correspondence. Administrative duties, office filing, emails, stationary, office refreshments. Assist with arranging selected social functions. Assist with arranging flights and accommodation bookings. Assist with collection/delivery of courier items. Control and monitor staff attendance register and job list. Assist with purchasing, ordering, receiving and distribution of equipment (Local and Internationally). Tenders and database registrations and completion with tender documents. Coordinate and communicate the tender process within the tender team. Compile and maintain Health & safety files of projects/ tenders. Assist with quotes to customer. Monthly processing of garage cards and credit cards. Develop and maintain control system for garage cards and usage of company vehicles. Assist with overtime and timesheet. Process all relevant Supplier Invoices and Returns & Debits. Liaising with suppliers for outstanding invoices and / or credit notes. Company vehicle administration. Assist with External Audit and B-BBEE Audit. Complete credit application forms. Additional clerical ad-hoc duties. Skills, interests and qualities: Grade 12 Experience in Pastel Partner Friendly and confident personality Professional appearance Good spoken and written communication skills (Afrikaans & English) The ability to work under pressure The ability to be polite but firm when dealing with difficult, impatient, or upset people Good organizational skills Basic IT skills The ability to follow safety and security procedures and put them into effect The ability to use office equipment such as switchboards and photocopiers An interest in the work of the organization Own transport to and from work Starting date: As soon as possible, preferably 1st of June 2025 Only shortlisted candidates will be contacted

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