Balance Sheet Bookkeeper Location: Johannesburg, Gauteng (on-site) Department: Finance Reports to: Finance Manager Type: Permanent, full-time (Temp to Perm) Responsibilities Responsible for balance sheet and accounts payable end-to-end. Deliver complete, accurate monthly balance sheet reconciliations and run a tight AP function (3-way match, supplier statement recs, payment runs, and VAT input accuracy) to support a clean, audit-ready month-end. Additional scope: validate and post monthly salespersons commissions (and Salary Journals (Psiber Payroll). Prep TB for monthly Management Accounts. Key Responsibilities Month-End Close & Balance Sheet Prepare all balance sheet reconciliations (WD3 target) with signed packs & supporting evidence. Reconcile bank & cash (cash on hand/petty cash) and clear aged items 30 days. Maintain inventory control accounts (GL vs. sub-ledger/Arch/ADOR). Manage accruals & prepayments with schedules and monthly roll-forwards. Maintain the fixed asset register Reconcile intercompany/loans/leases; resolve mismatches with counterparties. Payroll-related control accounts Accounts Payable Invoice processing: code, batch, and post supplier invoices/credit notes accurately and on time. Supplier statement reconciliations: monthly for all active vendors; investigate & clear variances. Payment runs: daily/weekly/monthly per cash calendar; prepare payment packs with approvals; upload EFTs securely to BOL. AP age analysis: maintain within terms; escalate disputed/overdue items; drive resolutions with Procurement & DC. Vendor master data: create/maintain with supporting documents; prevent duplicates; bank detail verification. VAT input: ensure tax invoice validity and correct VAT treatment on postings. Supplier relationships: respond to queries, manage credit notes, and capture early-payment discounts where approved. Payroll & Commissions Salespersons commissions (RH Arch): extract automated commission reports, validate calculations against approved schemes/adjustments (returns, credit notes, promos), obtain DoA approvals, and Post commission journals to the GL by store/cost centre. Salary Journals (Psiber Payroll): import/prepare and post monthly Salary Journals from the Psiber Payroll system (gross pay, employer contributions, deductions, leave pay) Ensure correct GL mapping and cost centre/store splits, and reconcile to Psiber payroll reports. Reconcile payroll control accounts monthly (salary clearing, PAYE/UIF/SDL, medical/provident) and ensure evidence packs align to EMP201/EMP501 submissions. Controls, Compliance & Systems Run soft/hard close checklists; file work papers systematically. Support external/internal audits (sample support, walkthroughs). Sage 200 Evolution (Evo) power user: AP module, GRN/PO flows, sub ledger tie-outs; Custom/extract reports. Collaborate with Inventory/Warehouse (Arch/ADOR) and Procurement to resolve GL vs WMS vs. PO variances. Drive continuous improvement (templates, automation, root-cause fixes). Requriements 2 years proven experience as a Balance Sheet Bookkeeper with full-function AP exposure. Sage 200 Evolution (Evo) hands-on, advanced user is essential Strong Excel (pivot tables, XLOOKUP/VLOOKUP, text/date functions, recon models). Demonstrated track record producing complete, signed monthly BS recon packs and supplier statement recs. Solid understanding of SA VAT, audit requirements, and 3-way match controls. Practical experience posting Salary Journals from Psiber Payroll and validating/posting Commission journals. Advantageous Retail/FMCG or inventory-heavy environment experience. Exposure to WMS/ERP integrations (Arch/ADOR) and GRN accruals/ clearing. Diploma/Certificate in Bookkeeping/Accounting. Familiarity with Psiber Payroll exports/mapping and Arch commission reporting. Competencies High integrity, trustworthy, attention to detail, and accountability. Problem-solver who drives recon differences to root cause and prevents recurrences. Clear communication and stakeholder management (Stores, DC, Procurement, Production/Manufacturing, HR/Payroll, Suppliers). Deadline-driven with strong personal planning and checklist discipline. Team Player KPIs Month-end BS recon pack completed & signed by WD4. Zero unreconciled AP age analysis. Payroll & commissions Clean audit on BS/AP/payroll sections Payment accuracy & timeliness.
