Gauteng: Girl Friday / Office Assistant – Construction Industry Krugersdorp, Gauteng posted by Jobs 4 All

Job Summary:
We are seeking a proactive, organised, and professional GirlFriday to provide high-quality administrative and clerical support to our client within their construction office based in Krugersdorp. The successful candidate will serve as a central point of contact, supporting site managers, engineers, and subcontractors in the coordination of daily operations.
 
Key Responsibilities:
·        Reception & Telephone Handling
·        Greet visitors professionally, answer and route incoming calls, and handle general inquiries with excellent phone etiquette.
 
General Administrative Support
·        Perform typing, filing, scanning, photocopying, and data entry of all project documentation including reports, correspondence, and internal records.
·        Scheduling & Coordination
·        Manage diaries, schedule meetings, make travel arrangements, and assist with boardroom bookings and site team calendars.
 
Project & Supplier Liaison Support
·        Assist with preparing and tracking quotations, invoices, and purchase orders. Coordinate communication with subcontractors, suppliers, and service providers.
 
Office Supplies & Inventory Control
·        Monitor stock levels of office supplies, stationery, PPE, and consumables. Place orders as needed to ensure uninterrupted workflow.
 
Fleet / Site Vehicle Administration (if applicable)
·        Maintain service schedules, manage checklists, update logbooks, and assist with reporting related to site or fleet vehicles.
 
Mail & Courier Handling
·        Sort and distribute incoming mail and packages. Prepare outgoing shipments and manage courier documentation efficiently.
 
Ad Hoc Support & Task Coordination
·        Handle various office support duties including errands, event setup, reporting, and logistics support for on-site or off-site activities
 
Qualifications & Skills:
Education:
·        Matric (Grade 12) is required. A diploma in Office Administration or a related field is advantageous.
Experience:
·        1–4 years in a similar administrative, receptionist, or secretarial role. Experience in construction or technical industries is a strong advantage.
Computer Literacy:
·        Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working with digital filing and data systems.
·        Communication & Interpersonal Skills:
·        Professional verbal and written communication. Ability to work with diverse teams, clients, and external contractors.
·        Organisational Skills:
·        Strong multitasking abilities, attention to detail, and capability to manage priorities in a fast-paced environment.
·        Driver’s Licence & Transport:
·        Own reliable transport and a valid driver’s licence are advantageous for errands, deliveries, or fleet coordination duties.