South Africa: Inventory Controller posted by Kendrick Recruitment

About the Role

Kendrick Recruitment is seeking a highly organised and detail-oriented Inventory Controller to manage and oversee all stock-holding departments at a luxury lodge in Sabi Sands and Thabazimbi. This role is ideal for a hospitality professional who is meticulous, proactive, and capable of maintaining accurate inventory data across multiple departments while ensuring audit readiness.

Key Responsibilities

• Oversee daily stock movements across all departments, including Beverage, Housekeeping (Amenities & Cleaning), Galleries & Creative Lab, Kitchen, Spa, Medication & First Aid, Stationery, and Operational Equipment
• Ensure full SOP compliance at all times
• Verify all transactions captured by the Inventory Administrator (POs, GRNs, Transfers, Wastage/Write-Offs, Credit, Issues/Consumption) and correct inaccuracies before daily cut-off
• Maintain item categorisation in alignment with property standards
• Reconcile POS sales versus inventory depletion for Bar, Gallery & Creative Lab Retail, and Spa Retail
• Validate recipe-linked items for accurate depletion
• Investigate consumption discrepancies the same day and enforce no replenishment without reconciliation
• Verify transfers include correct documentation, signatures, and matched values
• Validate departmental issues, wastage entries, and supplier credits for accuracy and proper authorisation
• Validate purchasing requests against department budgets, approved PAR levels, and ROP settings
• Confirm correct item codes, UOM, supplier, price, and delivery details
• Notify management of unusual changes or irregularities
• Oversight of GRN accuracy, FIFO rotation, expiry control, chemical segregation, and storeroom security
• Conduct weekly storeroom housekeeping and safety audits
• Lead mid-month and month-end counts, including blind counts for high-risk items
• Investigate variances using movement logs, POS data, GRNs, and usage patterns
• Manage month-end inventory processes in collaboration with all HODs
• Compile reporting packs including opening/closing balances, purchases, issues/transfers, wastage, sales vs consumption, variance reports, and count sheets
• Maintain accurate item master data in MyStock/MyInventory/Sage Inventory
• Ensure selling prices comply with margin policy
• Submit item creation/change requests via approved workflow
• Maintain separation of duties across request capture approval issue
• Keep complete digital document trails and enforce physical controls (locked cages, CCTV, key registers)
• Support internal and external audits with accurate records

Requirements

• 24 years experience in hospitality inventory or multi-department stock management
• Strong analytical and numerical skills
• Experience with MyStock/MyInventory/POS systems (TallOrder or similar)
• Ability to supervise Storeman and Administrator functions
• Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail, Operational Equipment)

Qualifications

• Formal education/certifications not specified

Salary & Benefits

• Negotiable, DOE