Job Description
About the Role
A leading property management division is seeking a highly capable Residential Property Administrator to oversee the efficient administration of residential properties, with a particular focus on student accommodation. The successful candidate will play a key role in ensuring accurate lease management, arrears control, and tenant support, while maintaining high standards of compliance and operational efficiency.
Key Responsibilities
- Monitor and process applications through online portals.
- Manage incoming queries via email and WhatsApp support channels.
- Obtain and verify student registration lists from universities.
- Track and update records for defunded students.
- Vet all application documents and conduct credit checks.
- Ensure all lease details are captured and updated accurately.
- Facilitate amendments to tenant details on property management systems.
- Provide regular reporting on occupancy levels and vacancies.
- Generate monthly lease billings and tenant statements.
- Process debit runs and interest billings.
- Post batches on property management and financial systems.
- Monitor and reconcile payment allocations.
- Track and follow up on outstanding rental payments.
- Resolve tenant queries relating to rental accounts.
- Issue letters of demand and calculate repayment arrangements.
- Draft Acknowledgements of Debt (AODs) and manage handovers of defaulting tenants.
- Assist with compiling monthly management reports.
- Administer account closures and deposit refunds.
- Manage entry and exit recoveries for tenants.
- Provide professional tenant support and ensure effective communication.
Requirements
Strong financial administration skills, high proficiency in property management and financial systems, excellent attention to detail and numerical accuracy, strong communication and interpersonal skills, ability to follow processes, meet deadlines, and manage priorities, confident in following up on outstanding payments, innovative and proactive problem-solver, professional, adaptable, and able to engage effectively at all levels.
Qualifications
Matric certificate (essential), National Diploma (essential), 23 years experience in property management (essential).
Salary & Benefits
Not specified.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Property Administrator Jobs in Gauteng
The Property Administration industry in Gauteng is generally a stable and growing sector, with an increasing demand for skilled professionals to manage the administrative aspects of property transactions. Typically, this involves coordinating paperwork, processing lease agreements, and ensuring compliance with regulatory requirements. As a result, job seekers in this field can expect a steady stream of opportunities across various industries.
Salaries for Property Administrators in Gauteng are generally competitive, but can vary widely depending on factors such as experience, company size, and industry sector. Typically, entry-level positions start within the R30 000 to R50 000 per annum range, while more senior roles can command salaries ranging from R60 000 to R120 000 or more, depending on individual performance and qualifications. However, it is essential to note that actual salary figures can vary significantly depending on these factors.
Common skills required for a successful Property Administrator include strong administrative skills, attention to detail, excellent communication skills, proficiency in property management software, knowledge of the South African Revenue Service (SARS) and other regulatory requirements, and basic accounting principles. Additionally, experience with Microsoft Office Suite is often expected, as well as an understanding of the Gauteng provincial government’s spatial planning policies.
Property Administrators are commonly found working in various industries, including financial services sector, technology industry, manufacturing sector, and real estate development. These roles can also be found in corporate settings, such as property holding companies or investment managers, where they oversee the administrative aspects of property portfolios.
Career progression opportunities for Property Administrators include moving into senior administrative roles, such as operations manager or property coordinator, or specializing in specific areas like leasing or facilities management. With experience and additional training, professionals can also pursue career paths in related fields, such as law, accounting, or project management.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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