Bellville: Technical Manager – Operations

JOB PROFILE – Technical Manager: Operations 1. About the Department Department The Supply Chain team is responsible for to identifying and implementing effective processes that will enable a robust supply chain ensuring high levels of availability to support the entire Value Chain. 2. Position Overview Knowledge Standards for GMP and Quality in Cosmetics Regulations regarding product labelling in Cosmetics, Food or Pharma Technical Specs in Cosmetics, Food or Pharma Knowledge of packaging and packaging technology in Cosmetics or Food Knowledge of formulation and ingredients used in Cosmetics or Food Effective and practiced use of Word, Excel, Outlook Purpose To ensure that products produced are fit for purpose, consistent and meet external and internal standards and that products and processes comply with ISO GMP and quality standards. To ensure that products developed are compliant with regulation and legislation and to provide Product Information that is complete, compliant and up to date. 3. Job Requirements – Functional Duties and Responsibilities Key Performance Indicators Outcomes ISO GMP and Quality Standards Take overall responsibility for ISO 22716 GMP, Sedex SMETA and ISO 9002 for the company: Schedule and publish the programme to maintain certification on the above standards. Prepare annual budget for authorisation and monthly reviews for the cost of certification. Liaise with certifying bodies and coordinate activities required for certification. Keep up to date on amendments or changes to Standards. Understanding and implementing the requirements for the standards via Internal Auditing and Gap Management which is the backbone of obtaining and maintaining certification. Completing, maintaining and version controlling the ISO Library on the K Drive. POL019-0 Document Control Policy and Procedure ü Completing: Ensuring required documents are produced including SOPs, Work Instructions, Policies and Record Items such as forms logs ü Maintaining: Ensuring that all changes made to procedures are managed in an integrated manner and that the total impact of the change is managed across relevant SOPs, WIs, Documents ü Maintaining the Library indices ü Version Control: Recording changes on the Change Log on the K Drive, and issuing Change Notifications to relevant parties detailing changes Completing, maintaining and version controlling the physical Master Library with signed originals in alignment with the electronic Library. Assuring the consistency, quality, completeness and Agree and communicate the Quality Goals and Quality Management System of the company: Publish an agreed Quality Goals per annum and report on progress monthly. Ensure that integration of all policies, procedures and documents within the Company by: ü Assuring the integrity and security of the K Drive ISO Library ü Assuring the conformance to standard of all documents in the ISO Library ü Assuring that full integration of all policies, procedures and documents so that they do not contradict each other and are sufficient to control the quality of the process or action. Ensure that all Procedures, Work Instructions and Documents that make up the Quality Management System and cover the work of the Technical Department are in place, up to standard and up to date in accordance with current and best practice. Ensure that the following are being recorded logged- Out of Specification (OOS), Deviations to Process and Concessions: QC-L-1.1.2-0 OOS and Deviation Log Ensure that each QO is training and monitoring their staff in the complete and accurate logging of OOS and Deviations on this Log. Ensure that each QO is correctly assigning ownership and agreeing responsibility for action with the owner for all logs by their Inspectors. Ensure that each QO is assigning target completion date with the owner and entering this on the Log QA-L-0.0.1-0 Concession Log Ensure that each QO is complying with the relevant procedures when logging Concessions Ensure that each QO is fully completing the required information in the Concession Log Ensure that